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5. EVALUATION PHASES

Required Forms

  • 1. Company submitted all required documentation and meets all minimum requirements set forth in the RFP.

    Scoring Method:
    Pass / Fail
    Weight (Points):
    100  (100% of Total)
Proposal Evaluation

  • 1. Experience of the Service Team

    1. Experience of Service Team
      • 40 + years = 4
      • 20-39 years = 2
      • > 20 years = 1
    Scoring Method:
    Points Based
    Weight (Points):
    4  (4% of Total)

  • 2. Qualifications

    1. How long has the firm been in business?
      • 40 + years = 4
      • 20-39 years = 2
      • > 20 years = 1
    Scoring Method:
    Points Based
    Weight (Points):
    4  (4% of Total)

  • 3. References

    Provided at least three (3) governmental/municipal references of comparable size & scope

    Scoring Method:
    Points Based
    Weight (Points):
    2  (2% of Total)

  • 4. Cost of Services

    • Lowest cost = 12
    • Below Average Cost = 9
    • Above Average Cost = 6
    • Highest Cost = 3
    Scoring Method:
    Points Based
    Weight (Points):
    12  (12% of Total)

  • 5. Annual Escalator Structure

    • Lowest percentage = 8
    • Below Average percentage = 6
    • Above Average percentage = 4
    • Highest Percentage = 2
    Scoring Method:
    Points Based
    Weight (Points):
    8  (8% of Total)

  • 6. Service Agreement

    • Provided Sample Agreement = 4
    • Does not provide Sample Agreement = 2
    Scoring Method:
    Points Based
    Weight (Points):
    4  (4% of Total)

  • 7. Scope of Services/Work

    Scoring Method:
    Points Based
    Weight (Points):
    54  (54% of Total)

  • 8. Article 136 of York City Codified Ordinances

    To comply with City Ordinances and meet the goals of City Ordinance Article 136 Small and Disadvantaged Business Enterprise Program1 , which is designed to encourage and support Local and Small business enterprises, Proposals may be awarded preferences as follows (Article 136.04(b)):

    1. Eight points of a possible 100, eight percent (8%), for Local business enterprises;
    2. Two points of a possible 100, two percent (2%), for businesses located in enterprise zones;
    3. Four points of a possible 100, four percent (4%), for a Small business enterprise;
    4. However, in no event shall any bidder receive greater than twelve (12) points of a possible 100, twelve percent (12%), preference. 

    Local business enterprises and Small businesses enterprise are defined in Article 136.02(d) and €, and are generally defined as follows: a Local Business Enterprise has its principal office in the City of York, or is majority-owned by and has a majority of employees of City residents (Article 136.02(d)), and a Small business enterprise generally has its principal office and/or a significant percentage of its assets, employees, owners, or sales revenues in the City of York metropolitan area (Article 136.02). The City of York encourages participation by Small Diverse Businesses, as prime contractors and encourages all prime contractors to make a significant commitment to use Small Diverse Businesses as subcontractors and suppliers. A Small Diverse Businesses are certified minority-owned, woman-owned, veteran-owned, or service-disabled veteran-owned businesses. A Small Business is a business in the United States which is independently owned, not dominant in its field of operation, employs no more than 100 full-time or full-time equivalent employees, and earns less than $7 million in gross annual revenues for building design, $20 million in gross annual revenues for sales and services, and $20 million in gross annual revenues for sales and services, and $25 million in gross annual revenues for information technology sales or service. http://www.yorkcity.org/wp-content/uploads/2017/04/Article-136-Small-Disadvantaged-Business-Enterprise-Program.pdf

    Scoring Method:
    Points Based
    Weight (Points):
    12  (12% of Total)