Include a detailed response to Attachment F, Exhibit A, OMNIA Partners Response for National Cooperative contract. Responses should demonstrate a strong national presence, describe how products and services will be distributed nationwide, include a plan for marketing the products and services nationwide, and describe how volume will be tracked and reported to OMNIA Partners.
Provide any proposed exceptions to Attachment F, Exhibit B, OMNIA Partners Administration Agreement.
2. Distribution Network
Describe the number, size and location of your firm’s distribution facilities, warehouses, and retail network as applicable.
Identify all other companies/distributors/dealers or wholly owned subsidiaries that will be involved in processing, handling or shipping the products/services to Participating Public Agencies.
Offerors shall provide the name and address of the distributor(s), if other than the Offeror.
Describe your delivery commitment. What are your standard delivery days? Identify and describe any exceptions.
Identify the supplier(s) and their business location(s) that will service the City of Tucson’s account.
Identify the name and address of the manufacturer.
3. General Requirements
Provide a detailed written response illustrating how your offer will meet the general requirements of this solicitation for the City of Tucson and the national program.
Submit any and all information that will aid the City in evaluating your proposal.
Submit any and all information on your warranty program.
How long does the warranty program last?
How are calls handled and routed?
What are your escalation procedures?
Is there a dedicated support representative that the City will contact? If so, please provide complete contact information.
Sample Container(s): Offeror shall submit a Green sample container and a Blue sample container for each size, 95 gallon, 65 gallon or 48 gallon, that Offeror is proposing to provide to the City. Sample Containers provided will be evaluated for conformity to specifications.
Sample Container(s) shall be shipped complete, but with the axles and wheels unassembled.
Sample Container(s)shall be delivered to the following address:
Thomas O. Price Service Center
4004 South Park Avenue
Building 2 - Door "N"
Tucson AZ 85714
Sample Container(s) shall be furnished at no cost and will be retained by the City after evaluation is completed.
Sample Container(s) must be an exact representation of the container that would be supplied upon award of a contract.
4. Product Requirements
Describe the method for how your containers are molded/manufactured.
Describe the different processes used to manufacture containers for other climates around the United States (as opposed to that in Tucson).
Do your containers include a bar code identification system or RFID? If so, please describe this system.
Offeror shall provide the most recent printed or video product literature with their proposal:
Manufacturing process for containers.
Resin material type, manufacturer, and brand name.
Detailed lid/hinge assembly description and attachment.
Axle assembly material, dimensions, and attachment method.
Wheel material, dimensions, and attachment method.
Certification of recycle ability.
All product and/or material performance tests results as specified.
Container physical dimensions and wall and lid thickness.
Certified percentage of PCR material utilized.
5. Technical Requirements
Offerors shall submit the most recent test results showing compliance with Scope of Work specifications. Test results must be from a certified independent testing facility and must clearly identify the facility that performed the tests.
Offerors shall provide documentation verifying that their container(s) meets all standards as required by the Arizona Administrative Code Title 18, Chapter 13, Article 3 Section R18-13-307.
Offerors must supply documentation demonstration that post-consumer resin is of like quality to 90% or better virgin resin.
Detail your container's shape. Is it designed in a “Low Profile” shape, which reduces wind effect on container? If not, please explain what benefits are gained from the shape of the container.
Offerors shall submit shop drawings for the lid and container showing the dimensions, lid and wheel attachment methods, and other specification requirements.
Offerors shall substantiate compliance with Scope of Services by attaching a copy of the actual resin manufacturer’s Published Specification Sheet.
Provide information or testing results on the proposed containers’ useful life.
Describe the physical features of your proposed container, including weight, materials, and any other unique features of the container. Explain the benefits gained by this.
Provide a detailed written response illustrating how your firm will meet the service requirements of this solicitation. Offerors should provide the proposed services that will meet the Service Requirements section of the Scope of Work outlined in this solicitation. For each proposed category, describe and/or provide details explaining your capabilities.
Provide detailed information explaining your service capabilities.
Provided detailed information explaining the service capabilities of your authorized dealers.
State any return and restocking policy, and any fees, if applicable, associated with returns.
Offerors shall provide two (2) copies of the offeror’s inspection and quality control policy and procedures manual.
Offerors shall submit information on their support program. How does the City contact you? How are calls handled and routed? What are your escalation procedures? Is there a dedicated support representative that the City will contact?
Describe additional services are available under this contract (i.e. offloading, assembling, customization, etc.).
Provide all financing options available.
Per the Price Adjustment clause, as stated in the Special Terms and Conditions, price adjustment calculations are based on the Plastic News Index. Please state, will your firm provide the City an annual subscription to the Plastic News Index? _____Yes ___No
Submit all information that will aid the City in evaluating your proposal.
2. Method of Approach (continued)
7. Ordering and Invoices
Describe your ordering capacity (telephone, fax, internet, etc). Provide details of the capabilities of your E Commerce website including ability to display contract pricing, on-line ordering, order tracking, search options, order history, technical assistance, lists, technical data and documentation, identification of alternate green products, etc.
Describe the product delivery process and your delivery commitment. What are standard product delivery timeframes? Are there cut off dates and how are these dates communicated to customers?
Describe your invoicing process. Is electronic invoicing available? Is summary invoicing available? Are there other options on how an agency receives an invoice? Submit sample invoices.
What quantities are recommended for ordering? Can the City vary from these?
8. Functional Requirements
Provide documentation showing that offered containers have been fully automated for at least one (1) year.
Describe your containers compatibility with existing fully automated refuse collection vehicles.
Show documentation proving your containers capability of withstanding a minimum of 200 lbs. per square inch (psi) compression force during lifting and dumping operations without sustaining permanent damage, deformity or structure failure.
Provide documentation explaining the containers durability in accordance with ANSI specification Z245.30-2008, Appendix D.
Provide test results proving vertical stability of the container and its ability to withstand wind velocities of at least thirty (30) miles per hour in a wind tunnel.
3. Price Proposal
Provide price proposal as requested by downloading Attachment G - Excel Price Page.
Although the City’s preference is to have freight included in the per unit pricing for products delivered to the City of Tucson, the City is interested in establishing a contract that provides the City of Tucson and Participating Agencies the most advantageous pricing. If the proposed pricing model does not include freight in the per unit pricing, provide details of how freight will be applied, calculated, etc.
4. Qualifications and Experience
Provide a brief history and description of your company. Describe your market position in the state and local government, educational and medical market spaces. State the amount of your firm’s state and local government sales for 2022.
Provide a statement of your annual sales for the past 3 years.
In order to evaluate the financial aspects of your company, submit your Dunn and Bradstreet Comprehensive Insight Plus Report.
Provide the total number and location of sales persons employed by your firm.
Provide the total number and location of support centers (if applicable).
Describe the qualifications of your sales personnel and technicians.
Provide a listing of key personnel who may be assigned to the City’s contract. Include their title within your organization and the description of the type of work they may perform. Please identify an executive corporate sponsor who will be responsible for the overall management of the awarded Master Agreement.
Summarize your experience in providing product and services similar to that outlined in the Scope of Work. Provide a minimum of three references for which you have provided similar products and services. References from other public agencies, particularly municipal governments, are preferred. Please include company name, address, phone, email, and contact person.
Include in your discussion of price any volume discounts, minimum quantities, special offers, etc. that will provide deeper discounted pricing.
Please submit any additional information that you feel is applicable to your firm’s qualifications and experience.