EVALUATIONRefuse & Recycling Container Solutions and Related Products, Equipment & Services
Last updated by Addendum #3 on Sep 19, 2022 4:25 PM
Request for Proposal
EGSD
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Project ID: 226024
Release Date: Friday, August 5, 2022
· Due Date: Tuesday, October 4, 2022 2:00pm
Posted Friday, August 5, 2022 11:08am
All dates & times in Mountain Time - Arizona
Question & Answer
Questions and clarifications about the project
1. J. Vendor Questionnaire Aug 9 2022 at 4:23 PM
Anonymous Aug 9 2022 at 4:23 PMUser information is privateWe find the Evaluation Section I of the RFP, but no form to complete, as described in this section, item 4.1 "Please upload your Vendor Response to Evaluation Criteria." Is there an actual form, or are we to respond on separate pages to the Evaluation Criteria section to submit? - Aug 12 2022 at 3:48 PMCity of Tucson
There is no form to complete. Please provide your response as a separate document to the Evaluation Criteria and submit as a response.
2. J. Vendor Questionnaire Aug 9 2022 at 4:27 PM
- Anonymous Aug 9 2022 at 4:27 PMUser information is private
We do not find "Attachment A" in Item 4.3, but do see "Exhibit A - Response for National Cooperative Contract". Is there a separate form for this (Word or Excel), or are we to answer questions in our own format and submit? - Aug 12 2022 at 3:48 PMCity of Tucson
Please go to Attachment F, Exhibit A and answer questions in your own format and submit as a response. This has been revised per Addendum No. 1.
3. Omnia Partners - award weighted scale? Aug 19 2022 at 4:52 PM
- Anonymous Aug 19 2022 at 4:52 PMUser information is private
Is there a weighted scale in the decision making if the offering is not through Omnia partners? Will it take away any points in how this is awarded if we do not chose to participate with the Omnia Partners portion? - Sep 2 2022 at 8:57 PMCity of Tucson
No, there is not a weighted scale in the decision making if the offering is not through OMNIA Partners. As indicated in the Solicitation, the criteria is listed in relative order of importance. The City has partnered with OMNIA Partners for this Solicitation and the intent is to award to supplier(s) who meet the Solicitation requirements. As stated in B.2. Background, National Contract Requirements, participation in the OMNIA contract is encouraged but not a mandatory requirement.
4. Bond requirement Aug 23 2022 at 2:38 PM
- Anonymous Aug 23 2022 at 2:38 PMUser information is private
Is there a Bond requirement for this solicitation? - Sep 2 2022 at 8:37 PMCity of Tucson
No, there is no Bond requirement for this solicitation.
5. Samples Aug 29 2022 at 6:47 PM
- Anonymous Aug 29 2022 at 6:47 PMUser information is private
Page 18-19 of 52 – requires sample containers by the RFP submittal deadline. The City lists a delivery address. Will the City provide a contact name and phone number for these samples at the delivery site? - Sep 2 2022 at 8:56 PMCity of Tucson
The Contact Name and Phone Number for delivery of the sample container(s) is Roque Robles, EGSD Superintendent, Phone Number (520) 360-6727. In addition, please label each sample container with your Company Name, Company Contact Name, Company Contact Name Phone Number, RFP 226024, Attention To: City of Tucson-Lisa Rotello, Environmental Services.
6. Business License Requirement Sep 2 2022 at 5:20 PM
- Anonymous Sep 2 2022 at 5:20 PMUser information is private
Is each proposer required to obtain a Business License prior to notification of award? - Sep 7 2022 at 4:18 PMCity of Tucson
Yes, per the Instructions to Offerors, paragraph 20., In order to be eligible for award of a Contract, Offeror must: B. Obtain a City of Tucson Business License or a written determination from the City's Business License Section that a license is not required. Application for a City Business License can be completed at http://www.tucsonaz.gov/etax. For questions contact the City's Business License Section at (520) 791-4566 or email at [email protected]
7. C.3 WARRANTY Sep 2 2022 at 5:19 PM
- Anonymous Sep 2 2022 at 5:19 PMUser information is private
If a lid failure occurs, we respectfully request the City accept a replacement lid in lieu of a complete container. Additionally, we respectfully request joint determination of warranty considerations in lieu of sole discretion resting with the City. Will the City accept these changes to section C.3. WARRANTY? - Sep 8 2022 at 11:50 PMCity of Tucson
No, not at this time.
8. Price Page & Price Lists Sep 1 2022 at 12:18 PM
- Anonymous Sep 1 2022 at 12:18 PMUser information is private
Page 9 of 52, Item C.4.A requires that “Within ten (10) days after contract award and after request from City staff, Contractor must submit complete price lists and catalogs of their product line in hard copy and on CD.” Will the City please confirm that proposers should complete ONLY the form “RFP 226024 – PRICE PAGE” and submit at time proposals are due, then the price list and catalogs for all product, equipment and service offerings for the Master Agreement is not to be submitted until the 10 days after contract award (IF the Contractor is invited to provide the OMNIA pricing, and IF the Contractor agrees to provide the OMNIA pricing). - Sep 7 2022 at 4:20 PMCity of Tucson
Interested Offerors shall complete and submit with their response, RFP 226024 - PRICE PAGE. Per the Scope of Work, C.4. Catalogs, A. Within ten (days after contract award and after request from City staff, Contractor must submit complete price lists and catalogs of their product line in hard copy and on CD.
9. Alternate Pricing Options Sep 1 2022 at 12:16 PM
- Anonymous Sep 1 2022 at 12:16 PMUser information is private
“RFP 226024 – PRICE PAGE” - Alternate Color options vary by color and if for body and/or lid. Is there some way to provide pricing by each alternate color? - Sep 8 2022 at 11:51 PMCity of Tucson
Blue and Green have unit price requests. Alternate colors can be noted separately under Alternate Colors.
10. Custom Markings Sep 1 2022 at 12:15 PM
- Anonymous Sep 1 2022 at 12:15 PMUser information is private
"RFP 226024 – PRICE PAGE” - Under “Supplemental Pricing”, what is the difference between Custom Logo/Type Imprinting and Hot stamps? - Sep 20 2022 at 8:42 PMCity of Tucson
The City considers Custom Logo/Type imprinting and Hot Stamps to be the same. Hot Stamps are what the City desires.
11. Pricing Sep 1 2022 at 12:15 PM
- Anonymous Sep 1 2022 at 12:15 PMUser information is private
“RFP 226024 – PRICE PAGE” - Does the City want bidders to include markings in unit prices for each group item or provide separately under “Supplemental Pricing”? - Sep 8 2022 at 11:52 PMCity of Tucson
The City requires Interested Offerors to provide pricing for markings separately under "Supplemental Pricing".
12. Warranty Sep 6 2022 at 3:29 PM
- Anonymous Sep 6 2022 at 3:29 PMUser information is private
-C. #. Wattanty Would the city consider a modified warranty approach involving a local audit and onsite repair or replacement of a defective part, vs. replacement of the entire container as specified? - Sep 8 2022 at 11:52 PMCity of Tucson
No, not at this time.
13. No subject Sep 6 2022 at 3:26 PM
- Anonymous Sep 6 2022 at 3:26 PMUser information is private
- C.19. Identification: Would it be acceptable to provide a 1” sequential serial number vs. the 2” sequential serial number specified? - Sep 8 2022 at 11:53 PMCity of Tucson
No, it would not be acceptable to the City.
14. No subject Sep 6 2022 at 3:24 PM
- Anonymous Sep 6 2022 at 3:24 PMUser information is private
- C.20. Bar coding and RFID. Would the city consider a technology offering of either RFID or Bar Code on the container? - Sep 8 2022 at 11:54 PMCity of Tucson
Yes, however the City of Tucson trucks are currently unable to read RFID tags.
15. Page 9, Part C4 Sep 6 2022 at 6:00 PM
- Anonymous Sep 6 2022 at 6:00 PMUser information is private
Will the City consider an electronic copy on a flashdrive as an acceptable alternative instead of a CD copy? - Sep 8 2022 at 11:55 PMCity of Tucson
Yes, an electronic copy on a flashdrive is an acceptable alternative to a copy on a CD.
16. Page 10, Part C10-B Sep 6 2022 at 6:01 PM
- Anonymous Sep 6 2022 at 6:01 PMUser information is private
How many locations are there within the City for cart storage? Is the City looking for each cart to be 100% unloaded, unstacked, & assembled? Or simply delivered to the City facilities with no unloading/assembly? - Sep 15 2022 at 9:29 PMCity of Tucson
The City only has one area for cart storage. Please see Addendum No. 3, C. ITEM THREE: Revised Price Page.
17. Price Page, Supplemental Pricing Sep 6 2022 at 6:02 PM
- Anonymous Sep 6 2022 at 6:02 PMUser information is private
Can the City clarify what markings they want on the carts other than the serial numbers and in what quantities? The price page indicates a possible 4 color in mold label in which the price will depend on the size of the label desired. - Sep 15 2022 at 9:29 PMCity of Tucson
Please see Addendum #3, B. ITEM TWO for Answer.
18. Sample Carts Sep 6 2022 at 6:03 PM
- Anonymous Sep 6 2022 at 6:03 PMUser information is private
Page 18, Part D14: On page 18, it stated that one sample container of each size is requested. On page 42, it is stating that 2 samples per size are required (1 blue and 1 green). Will the City accept 1 standard sample cart of each size with color chips? Is it permissible for the wheels and axle to already be assembled on the sample carts? - Sep 15 2022 at 6:36 PMCity of Tucson
Yes, the City will accept 1 standard sample cart of each size with color chips. No, it is not permissible for the wheels and axle to already be assembled on the sample carts. Please refer to Section 9. I. EVALUATION PHASES, 1. Method of Approach, 3. General Requirements, D. Sample Container(s), 1. Sample Container(s) shall be shipped complete, but with the axles and wheels unassembled.
19. Price Adjustments Clarification Sep 6 2022 at 6:04 PM
- Anonymous Sep 6 2022 at 6:04 PMUser information is private
Page 25, Part F3: Would the City consider price adjustments being performed quarterly instead of biannually? - Sep 8 2022 at 11:56 PMCity of Tucson
No, the City will not consider price adjustments being performed quarterly instead of biannually.
20. Price Adjustments Clarifications Sep 6 2022 at 6:04 PM
- Anonymous Sep 6 2022 at 6:04 PMUser information is private
Page 25, Part F3: Would the City consider price adjustments beginning at contract commencement? - Sep 8 2022 at 11:57 PMCity of Tucson
No, the City will not consider price adjustments beginning at contract commencement.