Procurement Portal
PENDING2025 Get Healthy San Mateo County Community Implementation Funding
Last updated by Addendum #3 on Nov 14, 2024 4:26 PMSee what changed
Request for Proposals
Health - Public Health, Policy and Planning
91867, 94800, 95200
Project ID: 2024-RFP-00274
Release Date: Monday, October 28, 2024
· Due Date: Friday, January 10, 2025 5:00pm
Posted Monday, October 28, 2024 11:00am
All dates & times in Pacific Time
Question & Answer
Questions and clarifications about the project
1. Eligibility Inquiry Oct 28 2024 at 12:59 PM
Anonymous Oct 28 2024 at 12:59 PMUser information is privateIf we are receiving SMC Measure K funding, are we still eligible to apply? - Oct 30 2024 at 8:06 AMCounty of San Mateo
Yes
2. No subject Oct 29 2024 at 9:45 AM
- Anonymous Oct 29 2024 at 9:45 AMUser information is private
We are interested in serving as the lead on more than one project. May we submit more than one proposal, or are we limited to just one proposal? And if we are allowed to submit more than one - will you be open to funding more than one project from the same lead agency? - Oct 31 2024 at 7:21 AMCounty of San Mateo
A separate proposal is required for each project. Proposers may submit a proposal for multiple projects, but each must be separately submitted via OpenGov. For clarification, Proposers may submit at most three applications. The Proposer may submit one application per CHIP Priority Area, i.e., Access to Health Care Services, Social Determinants of Health, and Mental Health.
3. Multiple applications/awards Oct 30 2024 at 8:25 AM
- Anonymous Oct 30 2024 at 8:25 AMUser information is private
Are organizations aligned with multiple focus areas able to submit multiple applications (e.g., one for Access to Health Care Services and one for Social Determinants of Health)? If yes, are organizations that submit applications for multiple focus areas eligible for multiple awards? - Oct 31 2024 at 7:22 AMCounty of San Mateo
Yes. A separate proposal is required for each project. Proposers may submit a proposal for multiple projects, but each must be separately submitted via OpenGov. For clarification, Proposers may submit at most three applications. The Proposer may submit one application per CHIP Priority Area, i.e., Access to Health Care Services, Social Determinants of Health, and Mental Health.
4. General Operating Oct 30 2024 at 8:31 AM
- Anonymous Oct 30 2024 at 8:31 AMUser information is private
Are general operating requests aligned with GHSMC focuses eligible for funding, or is this opportunity solely intended for specific programs/projects? - Oct 31 2024 at 7:22 AMCounty of San Mateo
The RFP is specifically for the three project areas not general operating requests.
5. Community health worker definition Oct 30 2024 at 8:58 AM
- Anonymous Oct 30 2024 at 8:58 AMUser information is private
Does "community health worker" include staff that directly provide health-related services (e.g., mental health clinicians, case managers, etc.)? - Oct 31 2024 at 7:24 AMCounty of San Mateo
Community Health Workers would not include mental health clinicians or case managers. Community Health Workers are also known as community navigators, care coordinators, or community advocates who promote health education and wellness opportunities. They focus on increasing access to health screenings, health education, mental health resources, well-being resources, as well as connecting residents to these resources.
6. Total RFP funding Oct 30 2024 at 9:13 AM
- Anonymous Oct 30 2024 at 9:13 AMUser information is private
What is the total amount of funding available through this RFP? Is there an approximate number of applications you intend to award? - Oct 31 2024 at 7:24 AMCounty of San Mateo
The total funding available is $600,000 over a two-year period. The intent is to fund at least one project for each priority area which could be up to $200k for the term of the contract.
7. No subject Nov 7 2024 at 10:18 AM
- Anonymous Nov 7 2024 at 10:18 AMUser information is private
Will you accept one proposal for a project that encompasses both Priority 2 (SDoH) and Priority 3 (Mental Health)? If so, can the request be for up to $200,000 annually? - Nov 7 2024 at 3:53 PMCounty of San Mateo
No, the project must clearly be for one priority area. Proposers may submit two different proposals under the appropriate priority areas. For clarification, Proposers may submit at most three applications. The Proposer may submit one application per CHIP Priority Area, i.e., Access to Health Care Services, Social Determinants of Health, and Mental Health.
8. CHIP work group activities Nov 8 2024 at 11:27 AM
- Nov 8 2024 at 11:27 AMCounty of San Mateo
Are proposals submitted by CHIP work group members that focus on CHIP work group activities eligible for funding? - Nov 8 2024 at 2:34 PMCounty of San Mateo
An entity submitting an application must be registered with the System for Award Management (SAM). Therefore, an organization or an organization representing a collective of members from a CHIP work group may apply. Projects that have San Mateo County Departments as a primary lead are discouraged from applying since the intent of this RFP is for community implementation funding.
9. Award limitations per applicant Nov 12 2024 at 5:59 PM
- Anonymous Nov 12 2024 at 5:59 PMUser information is private
Is it possible for one applicant to receive multiple grant awards (for example, if an applicant submits separate applications for two different funding priority areas)? - Nov 13 2024 at 2:19 PMCounty of San Mateo
Yes, it is possible for one applicant to receive multiple grant awards. A separate proposal is required for each project. Proposers may submit a proposal for multiple projects, but each must be separately submitted via OpenGov. For clarification, Proposers may submit at most three applications. The Proposer may submit one application per CHIP Priority Area, i.e., Access to Health Care Services, Social Determinants of Health, and Mental Health.
10. Geographic Scope Nov 14 2024 at 2:05 PM
- Nov 14 2024 at 2:05 PMCounty of San Mateo
Do you envision services being provided on a County wide basis or a subregional basis within the County? - Nov 14 2024 at 2:06 PMCounty of San Mateo
In the application, proposers will be able to indicate target populations and geographic areas. A decision has not been made to limit services to a particular area.
11. Webinar Recording Nov 14 2024 at 2:07 PM
- Nov 14 2024 at 2:07 PMCounty of San Mateo
Will the recording from this meeting be available afterward? - Nov 14 2024 at 2:11 PMCounty of San Mateo
Yes, the recording will be made available via OpenGov and Get Healthy.
12. Cash Match Nov 14 2024 at 2:09 PM
- Nov 14 2024 at 2:09 PMCounty of San Mateo
If we put in a proposal for more than the funding amount and show that we would “cash match” from other revenue is that acceptable? Or will proposals exceeding the amount not be reviewed? - Nov 14 2024 at 2:11 PMCounty of San Mateo
The budget submitted should be limited to the amount being requested. However, there is a section in the budget application to indicate the percent of funding Get Healthy will support. This is a way to show that there is additional funding to support the work being proposed.
13. CHIP Work Group eligibility Nov 14 2024 at 2:11 PM
- Nov 14 2024 at 2:11 PMCounty of San Mateo
Can members of the CHIP work group apply for this funding? - Nov 14 2024 at 2:11 PMCounty of San Mateo
A group of individuals, including members of a CHIP work group, that is not a part of an organization, must indicate a fiscal sponsor that will sign the contract, receive, and manage funds on your group’s behalf.
14. Narrative length limitations Nov 12 2024 at 5:49 PM
- Anonymous Nov 12 2024 at 5:49 PMUser information is private
Are there specific page/word/character limits applicants should adhere to for the narrative PDF? - Nov 14 2024 at 3:57 PMCounty of San Mateo
There are character constraints within the application. For short descriptive fields, it is limited from 50 to 100 characters. For the Description of Service in the Summary of Relevant Experience table the limit is 500 characters, and for the fields in the Project Information table the limit is 5000 characters.
15. Funding structure Nov 14 2024 at 3:26 PM
- Nov 14 2024 at 3:26 PMCounty of San Mateo
How would the following proposals be evaluated differently based on their funding structures (assuming the deliverables are identical and the timeline is more rigorous for Project 2)? Project 1 - Y1: $100k and Y2: $100k Project 2 - Y1: $150k and Y2: $50k - Nov 14 2024 at 3:57 PMCounty of San Mateo
Proposals will be evaluated in their entirety. There is no current criteria for evaluating the two examples differently.
16. Webinar information Nov 14 2024 at 3:27 PM
- Nov 14 2024 at 3:27 PMCounty of San Mateo
Can you repeat the SDOH goal. It broke up. - Nov 14 2024 at 3:57 PMCounty of San Mateo
The goal for SDOH is: Improve coordination among organizations providing essential services across sectors to all individuals and communities in San Mateo County, especially those currently experiencing disparities.
17. Webinar information SDOH Nov 14 2024 at 3:28 PM
- Nov 14 2024 at 3:28 PMCounty of San Mateo
Can you please expand on Strategy 2 for Priority Area 2: Social Determinants of Health? - Nov 14 2024 at 3:57 PMCounty of San Mateo
There are two identified strategies for SDOH: Strategy 1: Advocate for policies across sectors that improve the social determinants of health and Strategy 2: Enhance coordination of delivery of essential services across County and community programs
18. Total Amount of Funding Nov 14 2024 at 3:37 PM
- Nov 14 2024 at 3:37 PMCounty of San Mateo
What is the total amount of funding available for this RFP overall (not per project/applicant, but totaling all projects/applications and funding focuses)? Is the amount of total funding available the same across all 3 focus areas, or do some focus areas have more funding available than others? - Nov 14 2024 at 3:57 PMCounty of San Mateo
The total amount of funding is $600,000. Each priority area has $200,000 earmarked.
19. Budget over $250,000 Nov 14 2024 at 3:39 PM
- Nov 14 2024 at 3:39 PMCounty of San Mateo
If a proposal is submitted for $250k (for example), is it possible to be funded at up to $200,000? Or would that application simply be rejected? - Nov 14 2024 at 3:57 PMCounty of San Mateo
No, the proposal should not be submitted for more than $200,000 for the two-year period.
20. Funding multiple proposals Nov 14 2024 at 3:40 PM
- Nov 14 2024 at 3:40 PMCounty of San Mateo
If one organization applies for funding and are submitting more than one application do they have the share the $100,000 a year or can each of their proposals ask for the full amount? - Nov 14 2024 at 3:57 PMCounty of San Mateo
Yes, an organization can submit more than one application for the full amount available for each priority area.
21. Biannual Progress Repots Nov 14 2024 at 3:41 PM
- Nov 14 2024 at 3:41 PMCounty of San Mateo
What information do you request for the biannual progress reports? What information shall we collect if we get the grant? - Nov 14 2024 at 3:57 PMCounty of San Mateo
The details of the progress report will be shared during the contract negotiation process. The report template is intended to highlight progress toward meeting objectives, lessons learned, and challenges.
22. Clarify Sustainability Nov 14 2024 at 3:42 PM
- Nov 14 2024 at 3:42 PMCounty of San Mateo
Under SDOH, it said that sustain programs that advance opportunities, but in a previous slide, it was mentioned that funding had to be an expansion of an existing program. Can you clarify what sustainability is defined as? - Nov 14 2024 at 3:57 PMCounty of San Mateo
Funding can be requested for a new project or to expand a project.
23. Older Adults Nov 14 2024 at 3:43 PM
- Nov 14 2024 at 3:43 PMCounty of San Mateo
For mental health, could we do similar project with Older Adults as the frame? Thanks - Nov 14 2024 at 3:57 PMCounty of San Mateo
Yes, on the application template you can indicate that the target population is older adults. The examples are truly just examples. It is up to the proposer to highlight how the proposed project meets the intent of the RFP.
24. Existing Work That is Scheduled to End Nov 14 2024 at 3:45 PM
- Nov 14 2024 at 3:45 PMCounty of San Mateo
Can the proposal focus on a project that builds upon existing work that is scheduled to end before the application deadline? - Nov 14 2024 at 3:57 PMCounty of San Mateo
Yes, a proposal can be submitted to address a project where funding is ending.
25. Eligibility of LLC Nov 14 2024 at 3:38 PM
- Nov 14 2024 at 3:38 PMCounty of San Mateo
Would the following be eligible? An LLC or sole proprietorship (NOT a nonprofit) who’s project will provide training, coaching, and consulting services to San Mateo residents, some of which may be County staff. - Nov 14 2024 at 4:10 PMCounty of San Mateo
Yes, provided this funding is NOT intended for: • Support for a program or a staff position that already exists without demonstration of significant expansion of their responsibilities. • Projects that have San Mateo County Department(s) as primary/lead applicants or include funding request for San Mateo County staff person’s salary. • Projects for which the majority of beneficiaries are outside of San Mateo County. • Lobbying or direct policy advocacy efforts of community organizing.
26. Receiving County Funding Nov 14 2024 at 3:46 PM
- Nov 14 2024 at 3:46 PMCounty of San Mateo
Our nonprofit receives a substantial amount of our budgeted income from San Mateo County. Will that in any way affect our application for this funding opportunity? - Nov 14 2024 at 4:10 PMCounty of San Mateo
No, it will not affect your application provided this funding is NOT intended for: • Support for a program or a staff position that already exists without demonstration of significant expansion of their responsibilities. • Projects that have San Mateo County Department(s) as primary/lead applicants or include funding request for San Mateo County staff person’s salary. • Projects for which the majority of beneficiaries are outside of San Mateo County. • Lobbying or direct policy advocacy efforts of community organizing. There are no matching requirements for this funding and there is no limit on funding from other sources (including the County of San Mateo).
27. Health care district Nov 14 2024 at 3:36 PM
- Nov 14 2024 at 3:36 PMCounty of San Mateo
Would a health care district's program qualify for funding? - Nov 19 2024 at 1:29 PMCounty of San Mateo
A health care district can apply for funding.
28. existing staff Nov 19 2024 at 3:59 PM
- Anonymous Nov 19 2024 at 3:59 PMUser information is private
If a project involves a significant expansion of a current program using existing staff, are salaries still an eligible budget item? Or are salaries only eligible for staff positions that will be created for the project? - Nov 25 2024 at 8:42 AMCounty of San Mateo
Yes, salaries are an eligible budget item for both existing staff contributing to the project and new staff positions created to support the project.
29. clarification re mental health Nov 19 2024 at 4:01 PM
- Anonymous Nov 19 2024 at 4:01 PMUser information is private
In the mental health priority area, we heard the county wants to "develop a county-wode and cohesive approach to improve mental well-being with a focus on decreasing disparities." Based on this, is it necessary for programs applying for funding under this priority area to serve the entire county? Or is it enough to, for example, strengthen the connection of a community service provider to county-wide resources? - Nov 25 2024 at 8:42 AMCounty of San Mateo
Programs applying for funding under the mental health priority area do not need to serve the entire county. It is sufficient to strengthen the connection of a community service provider to county-wide resources, as long as the program aligns with the overarching goal of improving mental well-being and decreasing disparities. Efforts should focus on addressing barriers caused by structural inequities, including but not limited to racism, sexism, classism, ageism, and homophobia. Strengthening these connections can play a critical role in fostering a more cohesive and equitable county-wide approach to mental well-being.
30. capital expenditures Nov 19 2024 at 4:02 PM
- Anonymous Nov 19 2024 at 4:02 PMUser information is private
Can funding under this grant be used to support capital expenditures such as expanding or improving facilities or housing or other infrastrcuture projects that contribute to the social determinants of health, or is the funding only to be used for staffing and operations? - Nov 25 2024 at 8:42 AMCounty of San Mateo
Salaries and operations are an eligible budget item. However, please note that this funding cannot be used to support facilities or infrastructure expenses.
31. Allowable percentage of indirect funding Nov 18 2024 at 6:15 PM
- Anonymous Nov 18 2024 at 6:15 PMUser information is private
Could you verify that the indirect allotment percentage is 12%? Checking to ensure it is not meant to be 15% in alignment with recent federal indirect cost rate changes. Thank you! - Nov 25 2024 at 8:42 AMCounty of San Mateo
This funding is not part of a federal grant and is therefore not subject to recent federal indirect cost rate changes. Therefore, the rate is limited at 12%.
32. Direct Advocacy Nov 14 2024 at 3:38 PM
- Nov 14 2024 at 3:38 PMCounty of San Mateo
If funding is meant to support systems change, how can organizations characterize their efforts without falling into the category of "direct advocacy"? - Nov 25 2024 at 2:51 PMCounty of San Mateo
Activities that support system change can include giving community members the tools such as knowledge, skills, and opportunities to advocate for the change.
33. Social Determinants of Health Project Example Nov 14 2024 at 3:42 PM
- Nov 14 2024 at 3:42 PMCounty of San Mateo
Could you expand on this Social Determinants of Health Project Example? - "Expand or sustain programs that give community members knowledge, skills, and opportunities to advocate for changes that impact community health" - Nov 25 2024 at 2:51 PMCounty of San Mateo
The examples are intended to give potential proposers ideas but projects are not limited to the examples. Therefore, an expansion of the example could include hands-on training in policy advocacy (ex. testifying at public meetings), interpret local health data and use it to highlight inequities and make evidence-based arguments for change, or ways to connect with local decision-makers and organizations to advocate for change.
34. Significant Expansion of Responsibilities Nov 14 2024 at 3:44 PM
- Nov 14 2024 at 3:44 PMCounty of San Mateo
What is defined as "without significant expansion of responsibilities" in regard to the eligibility criteria. Are you able to provide an example? - Nov 25 2024 at 2:51 PMCounty of San Mateo
The intent of Get Healthy funding is to allow for new and innovative projects; therefore, the potential proposer should keep that in mind when applying for funds. An example would be if your organization already provides mental health services, but this additional funding could help create a youth-led mentoring and leadership program to support mental wellbeing and connectedness, that would be considered an expansion.