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Questions and clarifications about the project
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1. PRE-BID QUESTIONS Jul 9 2024 at 12:26 PM

  • User information is private logo
    Anonymous Jul 9 2024 at 12:26 PM
    User information is private
    In 5.6 there is a 90 trial period, if no work orders are issued during the 90 days, is the contract likely to be terminated? How will the Department ensure M/WBE are utilized not just awarded? Thank you!
  • City of Seattle logo
    Jul 11 2024 at 8:52 AM
    City of Seattle
    It is very rare that this would happen but under the right circumstances it is possible. See ITB, section 8.30 Women and Minority Opportunities and section 1.2 Pool Contracts. It was also stated in the Pre-bid meeting that departments are highly encouraged to use WMBE's however, due to the circumstances of each individual order, time constraints and vendor location, departments may choose a non-WMBE vendor.

2. PRE-BID QUESTIONS Jul 9 2024 at 12:25 PM

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    Anonymous Jul 9 2024 at 12:25 PM
    User information is private
    How many awards are expected to create a pool? Thank you!
  • City of Seattle logo
    Jul 11 2024 at 8:51 AM
    City of Seattle
    This cannot be answered at this time. The number of vendors awarded a contract depends on the number of bid responses and the number of vendors who are compliant with the bid requirements.

3. PRE-BID QUESTIONS Jul 9 2024 at 12:25 PM

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    Anonymous Jul 9 2024 at 12:25 PM
    User information is private
    How will the Department ensure work orders are dispersed among the awarded vendors? Thank you!
  • City of Seattle logo
    Jul 11 2024 at 8:52 AM
    City of Seattle
    Please see ITB, section 1.2 Pool Contracts.

4. PRE-BID QUESTIONS Jul 9 2024 at 12:26 PM

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    Anonymous Jul 9 2024 at 12:26 PM
    User information is private
    How will Pricing increases over time be handled? Thank you!
  • City of Seattle logo
    Jul 11 2024 at 8:52 AM
    City of Seattle
    Please refer to the Attachment A, Terms and conditions, page 3, section 14. Pricing.

5. PRE-BID QUESTIONS Jul 9 2024 at 12:27 PM

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    Anonymous Jul 9 2024 at 12:27 PM
    User information is private
    City of Seattle rarely purchases off the contract (5.4). And they can add vendors during the 5+2 year period (5.4 & 5.5) these two things have never been acceptable to the City of Seattle, why now? and what will that process be for new vendors during the contract, and will current contracted companies be notified prior? If not, at what point? Thank you!
  • City of Seattle logo
    Jul 11 2024 at 8:52 AM
    City of Seattle
    In the ITB section 5.4, relating to the terms of the contract it states that there is no guarantee that the departments will utilize an awarded contract for reasons of their own. In the ITB section 5.5 states that there is a possibility that items may be added to the contract if those items are within the scope of the original contract language. It does not state that other vendors may be added to the contract.

6. PRE-BID QUESTIONS Jul 9 2024 at 12:27 PM

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    Anonymous Jul 9 2024 at 12:27 PM
    User information is private
    5.9 – quote requests are by phone or fax – can this be modified to include email? Or other service system Thank you!
  • City of Seattle logo
    Jul 11 2024 at 8:52 AM
    City of Seattle
    Yes. Replace with the following. 5.9 For pool contract awards, City departments may request quotes from one or more contract vendors in the pool. Vendors must issue quotes using unit prices in the contract. The City Project Manager shall describe to the companies the following information; description of work, date work must start and /or be completed by, special materials, parts, or equipment needed to complete the work, Location of the work, Time and date the quotation is due, Name, phone and fax numbers, of the City Project Manager, Other special information required to successfully perform the work. Firms shall respond before quotes are due. Firms who cannot quote are asked to reply back with “no bid.” If multiple quotations were solicited, the City Department will award to the lowest responsive quote and notify others not selected. A purchase order number shall be provided to the selected Vendor. After inspection that approves the completed work, the Vendor will invoice using the departmental purchase order number.

7. questions  Jul 15 2024 at 1:53 PM

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    Anonymous Jul 15 2024 at 1:53 PM
    User information is private
    ON BID FORM: 1. #44-47 – Shouldn’t the Unit of Measure be PER SHEET for drilling? If not, how many sheets would you estimate each document to be? 2. #55-61 – is this section COLOR or BW printing? 3. #72 – does this refer to 3/16” or 1/2" Gator Board? 4. #73 – what mm of Sintra does this refer to, 3mm or 6mm? 5. #88 – Is the cover printed in Color or BW? 6. #95-96 – I’m not finding Eco Board, Eco Mondi, or Eco-X Board – I thought these were discontinued and that Falcon Board is the Biodegradable fiber board on the Market? 7. #95 – Should this be 1/4" (or 3/16”) since #96 is 1/2" and 3/8” is very close?
  • City of Seattle logo
    Jul 15 2024 at 2:52 PM
    City of Seattle
    1. Change the unit of measure to price "Per Sheet" 2. BW unless otherwise stated. 3. 3/16" 4. 6mm 5. Color 6. Please quote the most compatible biodegradable fiber board on the market. 7. Please quote 3/8"

8. Graphic Design services Jul 16 2024 at 3:53 PM

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    Anonymous Jul 16 2024 at 3:53 PM
    User information is private
    Will there be graphic design services required or needed on this contract for the City of Seattle? If so, is this bid separately per project and approved along with the project? Or is there a separate contract? Please expand on the question.
  • City of Seattle logo
    Jul 18 2024 at 10:09 AM
    City of Seattle
    No. Individual departments will provide their own graphic design and digital documentation.

9. 5.4 Jul 16 2024 at 3:58 PM

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    Anonymous Jul 16 2024 at 3:58 PM
    User information is private
    Under what conditions will the City of Seattle add vendors to the pool? under section: 5.4 "The City may also periodically re-solicit for new additions to the Vendor pool, to invite additional Vendors to submit bids for award".
  • City of Seattle logo
    Jul 18 2024 at 10:09 AM
    City of Seattle
    See item #6. It is not expected that the City will be adding vendors to this contract after the award. The City would only do this if the response to the original bid was minimal and responsive vendors were non-compliant. The City can not determine that until bids are received and evaluated.

10. Start date of new contracts Jul 17 2024 at 6:23 AM

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    Anonymous Jul 17 2024 at 6:23 AM
    User information is private
    We would be interested in discovering the City of Seattle's plan to execute the new contract(s) on what date & month in 2024 or are you planning on stretching the current contract into 2025 as the continued extension of 5 contracts (2763, 2765, 2053, 3593, 3569)? It appears to us that the end date of those current extensions is 8/28? Please explain in detail. Thank you!
  • City of Seattle logo
    Jul 18 2024 at 10:09 AM
    City of Seattle
    All the contracts mentioned in your question expire 08/28/2024 and will be terminated once this current ITB has been awarded. There will be no further extensions. New contracts will be awarded and implemented within 5 - 7 days after the intent to award letter has been sent.

11. Envelopes & forms Jul 17 2024 at 7:29 AM

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    Anonymous Jul 17 2024 at 7:29 AM
    User information is private
    Does this upcoming contract include envelopes and forms? I do not see these two items addressed in your invitation to bid. Typically, this is part of a print service or are those items on a different contract?
  • City of Seattle logo
    Jul 18 2024 at 10:09 AM
    City of Seattle
    No, this ITB does not include envelopes. Please follow this link to find existing City of Seattle contracts. https://coscontractsearchportal.masterworkslive.com/

12. No subject Jul 17 2024 at 11:32 AM

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    Anonymous Jul 17 2024 at 11:32 AM
    User information is private
    #98 - Considering the significant cost difference between .020 and .060, is there a way for these to be quoted separately?
  • City of Seattle logo
    Jul 18 2024 at 10:09 AM
    City of Seattle
    Please quote .030 only.

13. No subject Jul 17 2024 at 11:54 AM

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    Anonymous Jul 17 2024 at 11:54 AM
    User information is private
    #100 - What is the estimated length per unit? #7,8,18,19,87,88 - What is the finish requested for cover?
  • City of Seattle logo
    Jul 18 2024 at 10:09 AM
    City of Seattle
    #100 - 5 feet #7,8,18,19,87,88 - gloss finish