The City reserves the right to reject any or all proposals, in whole or in part, and to delete items prior to making the award, whenever it is deemed in the sole opinion of the City to be in its best interest.
Procurement Portal
AWARD PENDINGElectric Vehicle Charger Equipment and Related Services
Last updated by Addendum #4 on Dec 2, 2024 7:09 PMSee what changed
Request For Proposal
Procurement Services
06009, 29080
Project ID: RFP 250003012
Release Date: Friday, November 1, 2024
· Due Date: Friday, December 13, 2024 3:00pm
Posted Friday, November 1, 2024 3:48pm
All dates & times in Eastern Time
- 1. Statement of Need
- 1.1. Introduction
- 1.2. General Requirements
- 1.3. Requirements and Deliverables
- 1.4. Proposal Contents
- 1.5. Evaluation Criteria
- 2. Instructions to Offerors
- 2.1. Interpretations
- 2.2. Preparation of Proposals
- 2.3. Warranties and Representations of Offeror
- 2.4. Submission of Proposals
- 2.5. Evaluation and Selection Process
- 2.6. Award and Execution of Contract
- 3. General Terms and Conditions
- 3.1. Duration of Contract
- 3.2. Contractor Responsibilities
- 3.3. Payment
- 3.4. Indemnification and Insurance
- 3.5. Assignment, Delegation and Subcontracting
- 3.6. Remedies and Termination
- 3.7. Dispute Resolution
- 3.8. Miscellaneous Provisions
- 4. Special Terms and Conditions
- 4.1. Price Escalation / De-escalation
- 4.2. Cooperative Procurement
- 5. Forms and Attachments
- 5.1. RFP Vendor Questionnaire
- 5.2. Attachments
2.6. Award and Execution of Contract
2.6.1. Award
- In General. The City will make the award to the responsible and responsive offeror whose proposal is determined in writing to be the most advantageous to the City, taking into consideration price and the evaluation factors set forth in this Request for Proposals.
- Multiple Awards. The City reserves the right to make awards under this Request for Proposals to more than one offeror if the City determines that doing so is in the best interests of the City. If the City makes multiple awards under this Request for Proposals, each contract awarded will specify the portion of the scope of services awarded to that offeror.
2.6.2. Rejection of Proposals
2.6.3. Nondiscrimination in Award
The City shall not discriminate against any offeror in the solicitation or award of a contract based on this Request for Proposals because of race, religion, color, sex, national origin, age, disability, faith-based organizational status or any other basis prohibited by state law relating to discrimination in employment or because the offeror employs ex-offenders unless the using agency has made a written determination that employing ex-offenders on the specific contract is not in its best interest.
2.6.4. Notice of Award
A contract is awarded only when the Director of Procurement Services signs the contract. The Contracting Officer may provide notice of the City’s decision to award a contract prior to award of that contract by posting a notice of intent to award on the website of the Department of Procurement Services. A notice of intent to award means that the City intends to award the contract to the offeror named in the notice ten calendar days after the notice is posted. Offerors are responsible for monitoring the website of the Department of Procurement Services for content posted thereon.
2.6.5. Contractual Obligation
The proposal submitted by the selected contractor and this Request for Proposals shall become an attachment to the contract signed by the City and the selected offeror. Price quotations and other time-dependent information contained in proposals should be valid for a minimum of 90 days from the closing date of this Request for Proposals. The City may undertake negotiations with offerors whose proposals show them to be qualified, responsible and capable of performing the work in accordance with the stated criteria. The City shall not be liable for any costs incurred by offerors in connection with the preparation or submission of proposals and related materials or negotiations.
2.6.6. When Contractual Obligation Arises
No contract shall result from the submission of any proposal and no liability shall accrue with respect thereto until a written contract and any other necessary documents have been fully and completely executed by both the successful offeror and the City.
2.6.7. Contract Execution Requirements
Upon notice of the award of a contract pursuant to this Request for Proposals, the successful offeror shall sign the final contract document, a sample of which is included with this Request for Proposals, upon receipt thereof from the Contracting Officer, register in the City’s online Supplier Portal, and furnish the insurance documents required by the General Terms and Conditions included with this Request for Proposals. The offeror shall furnish the City with the signed contract and the required insurance documents and must have registered in the City’s online Supplier Portal within 15 calendar days after the date of the notice of award or within such further time as the City may allow. Once the City has received the signed contract and insurance documents from the successful offeror, the City’s representative will then sign the contract. The signature of the City’s representative on the contract constitutes the award of the contract.