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ADA Self-Evaluation and Transition Planning

Last updated by Addendum #4 on Feb 4, 2022 1:15 PMSee what changed

Request for Proposal

City Planning

80000000

Project ID: 2021-RFP-068

Release Date: Monday, January 3, 2022

· Due Date: Monday, February 28, 2022 3:00pm

Posted Friday, February 4, 2022 11:49am

All dates & times in Eastern Time

Question & Answer

Questions and clarifications about the project

The question submission deadline has passed. No more questions can be submitted.

1. Public ROW Jan 11 2022 at 3:44 PM

Anonymous Jan 11 2022 at 3:44 PM
User information is private
Are City public Right of Way assets (sidewalks and curb ramps) included in the scope of the self-assessment for development of the ADA Implementation plan?
Jan 18 2022 at 5:02 PM
City of Pittsburgh
The City intends to evaluate all of its programs, services, and activities for accessibility including the provision of curb ramps, audible signals, and other public right of way assets. Sidewalks that the City owns or is responsible for may be evaluated if they are a part of the City’s programs, services, and activities.

2. Programs and Services Information Jan 11 2022 at 3:42 PM

Anonymous Jan 11 2022 at 3:42 PM
User information is private
Will the City provide access to information regarding the number and categories of City policies, procedures, programs and activities which will require self-assessment as part of the scope of the project?
Jan 18 2022 at 5:04 PM
City of Pittsburgh
The firm will be expected to gather and prioritize this data during the Self-Evaluation.

3. Facilities Info Jan 11 2022 at 3:40 PM

Anonymous Jan 11 2022 at 3:40 PM
User information is private
Will the City provide a listing of all facilities that require self-assessment?
Jan 18 2022 at 4:49 PM
City of Pittsburgh
The City will provide as comprehensive lists as possible of facilities that require self assessment, as laid out in the responses to below questions.

4. Confirming Response Format Jan 11 2022 at 5:27 PM

Anonymous Jan 11 2022 at 5:27 PM
User information is private
Can the City confirm if the proposal response should be submitted as one combined PDF, as per section 2.1 of the RFP, or if the City prefers individual PDF uploads for each numbered section, per section 4.1 of the RFP?
Jan 13 2022 at 12:11 PM
City of Pittsburgh
One pdf document is preferred.

5. Confirming Scope of Assessments Jan 11 2022 at 5:31 PM

Anonymous Jan 11 2022 at 5:31 PM
User information is private
Can the City provide a list of buildings, facilities and parks that will be included in the surveys? Additional information on facility size and amenities will assist in preparing the cost proposal and anticipated schedule of work. Also, are surveys of public rights-of-ways included? If so, can the City provide an estimate of City owned linear sidewalk or street mileage and a count of City owned signalized intersections?
Jan 18 2022 at 5:04 PM
City of Pittsburgh
Public data resources can be found here: Signalized Intersections: https://data.wprdc.org/dataset/city-of-pittsburgh-signalized-intersections City Facilities: https://data.wprdc.org/dataset/city-of-pittsburgh-facilities City Parks: https://pghgishub-pittsburghpa.opendata.arcgis.com/datasets/pghwebparks/explore?location=40.430787%2C-79.975124%2C12.95 County-wide Building Footprints: https://www.pasda.psu.edu/uci/DataSummary.aspx?dataset=1195

6. MWBE Jan 17 2022 at 11:34 AM

Anonymous Jan 17 2022 at 11:34 AM
User information is private
Does the City have a list of approved MWBE vendors/partners that can be solicited to support the project?
Jan 18 2022 at 9:57 AM
City of Pittsburgh
Please see the updated Addenda for a list of nationally certified MWDBE consultants that the City has for this type of work. State and local subs will be forthcoming.

7. Regulatory Jan 18 2022 at 12:03 PM

Anonymous Jan 18 2022 at 12:03 PM
User information is private
Why is the PA Building Code included as a requirement to be evaluated against? The UCC is relevant for alterations, renovations and new construction- it has no obligations for existing facilities. Likewise, the Architectural Barriers Act (ABA) covers federal buildings. Are federal buildings included in this project?
Jan 20 2022 at 9:11 AM
City of Pittsburgh
The City seeks to provide the highest level of compliance for all of its programs, services, and activities under the Americans with Disabilities Act and all local laws and ordinances.

8. Number of Facilities Jan 18 2022 at 2:50 PM

Anonymous Jan 18 2022 at 2:50 PM
User information is private
Approximately how many city facilities and properties will be assessed?
Jan 18 2022 at 5:05 PM
City of Pittsburgh
See Question 5.

9. Square Footage Jan 18 2022 at 2:51 PM

Anonymous Jan 18 2022 at 2:51 PM
User information is private
How much square footage does the City own or lease that they expect to be a part of the project?
Jan 25 2022 at 9:10 AM
City of Pittsburgh
There is a substantial amount of public data about the City’s assets at http://www.wprdc.org. However, firms should understand that an ADA Self-Evaluation specifically analyzes the accessibility of facilities, public right of way, parks, and other physical aspects of the City only insofar as they impact its programs, services, and activities. While square footage, mileage, and other metrics are reasonable criteria to account for in writing a proposal, there isn’t necessarily a direct correlation between size of an asset and what the firm will be measuring. A key part of the Self-Evaluation process will be for the firm to help determine size, scope, and phasing of barriers and their removal.

10. Historic Structures Jan 18 2022 at 2:52 PM

Anonymous Jan 18 2022 at 2:52 PM
User information is private
Will City-owned historic structures be included in the assessment?
Jan 20 2022 at 9:11 AM
City of Pittsburgh
City-owned historic structures will be included if they pertain to the City's programs, services, or activities.

11. Budget Jan 18 2022 at 2:52 PM

Anonymous Jan 18 2022 at 2:52 PM
User information is private
What is the City’s expected budget for this scope?
Jan 18 2022 at 4:52 PM
City of Pittsburgh
The City's budget for this project is an internal reference only. Vendors should make a good faith effort to create a cost proposal that comprehensively responds to all aspects of the scope.

12. Facility Modeling Jan 18 2022 at 2:54 PM

Anonymous Jan 18 2022 at 2:54 PM
User information is private
Can the City identify what % of their facilities (owned or leased) have been 3D modelled (GIS/BIM) and which ones they can make available the models or scans?
Question is acknowledged

13. Schedule Jan 18 2022 at 2:52 PM

Anonymous Jan 18 2022 at 2:52 PM
User information is private
What is the City’s expected schedule for this effort?
Jan 20 2022 at 9:11 AM
City of Pittsburgh
The City will work with the firm to determine a reasonable timeframe for Self-Evaluation and Transition Plan deliverables.

14. Exterior Space Jan 18 2022 at 2:55 PM

Anonymous Jan 18 2022 at 2:55 PM
User information is private
How much exterior space (acres?) does the City expect to be in this scope? (Parking lots, sidewalks, parks, playgrounds. . . etc.)
Jan 25 2022 at 9:10 AM
City of Pittsburgh
Please see answer #9.

15. Public vs. Employee Facilities Jan 18 2022 at 2:55 PM

Anonymous Jan 18 2022 at 2:55 PM
User information is private
Is the City concerned only about publicly accessible portions of their facilities, or also about their employee-side accessibility too?
Jan 20 2022 at 9:11 AM
City of Pittsburgh
The priority of a Transition Plan is to determine Title II ADA accessibility. Title I accessibility will be considered if and where possible.

16. Public Meetings Jan 18 2022 at 2:56 PM

Anonymous Jan 18 2022 at 2:56 PM
User information is private
How many meetings does the city expect to do with the public?
Jan 20 2022 at 9:12 AM
City of Pittsburgh
The City will work with the firm to determine a meaningful public engagement plan. The firm is expected to have experience with gathering and reasonably implementing public feedback into the product.

17. Previous ADA Reports Jan 18 2022 at 2:56 PM

Anonymous Jan 18 2022 at 2:56 PM
User information is private
Are there any previous ADA reports or mapping of City ADA structures that could be provided for review?
Jan 20 2022 at 9:12 AM
City of Pittsburgh
The City has information on a number of assets that will be shared with the awarded firm.

18. Know ROW Barriers Jan 18 2022 at 2:56 PM

Anonymous Jan 18 2022 at 2:56 PM
User information is private
Are there any known accessibility barriers in the ROW or buildings? If so, what file format could this be provided in?
Jan 20 2022 at 9:12 AM
City of Pittsburgh
One of the goals of this project is to create the kind of document described in the question.

19. Field Work Jan 18 2022 at 2:57 PM

Anonymous Jan 18 2022 at 2:57 PM
User information is private
Does the City anticipate any fieldwork/field review as part of this project?
Jan 20 2022 at 9:12 AM
City of Pittsburgh
Yes.

20. Liability Jan 18 2022 at 2:54 PM

Anonymous Jan 18 2022 at 2:54 PM
User information is private
Can the City identify the liability they expect their consultants to carry for ADA interpretations?
Jan 20 2022 at 9:12 AM
City of Pittsburgh
Please clarify the question.

21. Legal Experts/Advisors Jan 18 2022 at 2:57 PM

Anonymous Jan 18 2022 at 2:57 PM
User information is private
Section 3.2 indicates that the consultant shall “Identify which of the City’s facilities, programs, services, activities, and communications are subject to the requirements of the ADA and Pennsylvania access codes.” Is the consultant expected to include legal experts to interpret the ADA and Pennsylvania access code? Will the City make their legal advisors available?
Jan 20 2022 at 9:12 AM
City of Pittsburgh
The firm is expected to have expertise in the ADA and all local laws and ordinances as they pertain to the work described.

22. Barrier Quantities Jan 18 2022 at 2:57 PM

Anonymous Jan 18 2022 at 2:57 PM
User information is private
In addition to the review of facilities for structural barriers where services are provided, what are the quantities of each: websites, programs, activities, and communications that shall be reviewed for compliance with ADA Title II regulations, linguistic accessibility, and inclusivity?
Jan 20 2022 at 9:12 AM
City of Pittsburgh
The firm is expected to review City communications for compliance with Title II of the ADA generally.

23. Communications Jan 18 2022 at 2:58 PM

Anonymous Jan 18 2022 at 2:58 PM
User information is private
What is the definition of “communications”? Does this mean the consultant will review email guidelines as well as public service announcements and the like? What other types of communications will be covered? Please be explicit.
Jan 20 2022 at 9:12 AM
City of Pittsburgh
Please see answer to question 22.

24. Project Civic Access Jan 19 2022 at 10:24 AM

Anonymous Jan 19 2022 at 10:24 AM
User information is private
Is the impetus for a Self-Evaluation and Transition Plan a result of the U.S. Department of Justice’s Project Civic Access or another type of legal action? If yes, is a Settlement Agreement in negotiation or has an agreement been resolved?
Jan 19 2022 at 10:55 AM
City of Pittsburgh
This solicitation is being sought by the City to ensure compliance with ADA regulations in both a present and future sense. No legal impetus is implied by this solicitation.

25. Fee Proposal Jan 19 2022 at 3:48 PM

Anonymous Jan 19 2022 at 3:48 PM
User information is private
Is this a fixed fee bid?
Jan 20 2022 at 9:09 AM
City of Pittsburgh
This solicitation is a Request For Proposal. Applicants should provide a fixed, but negotiable, cost proposal that addresses the full scope of the project.

26. No subject Jan 20 2022 at 9:00 AM

Anonymous Jan 20 2022 at 9:00 AM
User information is private
The facility list provided shows 411 facilities including shade shelters, storage facilities and utilities. Has this list been prioritized or will all facilities be included?
Jan 20 2022 at 9:10 AM
City of Pittsburgh
All City facilities should be included in the evaluation and Transition Plan.

27. Self-Evaluation of Programs, Services and Activities Jan 19 2022 at 10:47 AM

Anonymous Jan 19 2022 at 10:47 AM
User information is private
Will City staff be responsible for creating formal written policies and procedures or will the consultant be responsible for this scope of work?
Jan 20 2022 at 9:14 AM
City of Pittsburgh
The selected Vendor should plan on creating transitional policies and procedures to move the City into a more ADA-compliant state.

28. Curb Ramps in the Public Right of Way Jan 19 2022 at 10:34 AM

Anonymous Jan 19 2022 at 10:34 AM
User information is private
To develop an accurate fee proposal, can the City of Pittsburg provide the quantity of curb ramps in the ROW included the assessment scope of work?
Question is acknowledged

29. Self-Evaluation of Programs, Services and Jan 19 2022 at 10:44 AM

Anonymous Jan 19 2022 at 10:44 AM
User information is private
Surveying departmental/agency staff on the policies, practices and procedures can be handled in a variety of ways. For example, City staff can be trained to conduct surveys. Will trained City staff be responsible for conducting surveys or will the consultant be responsible for surveying departmental staff?
Jan 25 2022 at 9:10 AM
City of Pittsburgh
The City's ADA Coordinator and Disability Service Facilitators will work with the firm to conduct surveys.

30. Public Participation Jan 19 2022 at 10:25 AM

Anonymous Jan 19 2022 at 10:25 AM
User information is private
Are there any organizations for people with disabilities working with the City on ADA improvements?
Jan 25 2022 at 9:11 AM
City of Pittsburgh
The City-County Task Force on Disabilities is a joint body that advises the City on issues that affect the disability community.

31. Employee Only Spaces Jan 19 2022 at 10:27 AM

Anonymous Jan 19 2022 at 10:27 AM
User information is private
Similar to Question #15: ADA Title II does not require that a Transition Plan include spaces used exclusively by employees. Does the scope of work include spaces used only by employees?
Jan 25 2022 at 9:11 AM
City of Pittsburgh
Please see answer #15.

32. Self-Evaluation of Programs, Services and Activities Jan 19 2022 at 10:46 AM

Anonymous Jan 19 2022 at 10:46 AM
User information is private
Will City staff liaisons or representatives be available to coordinate the survey process within their departments/agencies or will the Consultant be responsible for coordinating this effort?
Jan 25 2022 at 9:11 AM
City of Pittsburgh
Please see answer #29.

33. Self-Evaluation of Programs, Services and Activities Jan 19 2022 at 10:46 AM

Anonymous Jan 19 2022 at 10:46 AM
User information is private
Will City staff liaisons or representatives be available to coordinate the survey process within their departments/agencies or will the Consultant be responsible for coordinating this effort?
Jan 25 2022 at 9:11 AM
City of Pittsburgh
Please see answer #29.

34. Facility Plans Jan 19 2022 at 11:23 AM

Anonymous Jan 19 2022 at 11:23 AM
User information is private
Can the City provide existing space/egress plans for all facilities included in the scope of work?
Jan 25 2022 at 9:11 AM
City of Pittsburgh
Please see answer #9.

35. Onsite Facility Assessments Jan 19 2022 at 11:26 AM

Anonymous Jan 19 2022 at 11:26 AM
User information is private
Will the consultant be able to schedule onsite facility assessments/surveys on an as needed basis?
Jan 25 2022 at 9:11 AM
City of Pittsburgh
Yes.

36. Website Assessments Jan 19 2022 at 11:29 AM

Anonymous Jan 19 2022 at 11:29 AM
User information is private
What is the extent of website evaluations? Can you provide a list of the webpages?
Jan 25 2022 at 9:12 AM
City of Pittsburgh
Unfortunately the City cannot provide a comprehensive list of webpages but online communications will be evaluated for general disability accessibility.

37. Communications and Website Jan 19 2022 at 11:29 AM

Anonymous Jan 19 2022 at 11:29 AM
User information is private
Does the City want to know what it would take to make the webpages WCAG compliant?
Jan 25 2022 at 9:12 AM
City of Pittsburgh
Please see answer #36. WCAG compliance should be a consideration in the evaluation.

38. Public Sidewalk Assessment Jan 19 2022 at 12:22 PM

Anonymous Jan 19 2022 at 12:22 PM
User information is private
Clarification re: Question #1: Public sidewalks serving publicly accessed facilities would be included in the Self-Evaluation process. In addition, there is precedent set by the Department of Justice requiring cities to maintain its sidewalks so that they are accessible to individuals with disabilities. Priority is given to walkways serving government offices, transportation, places of public accommodation, and employers, followed by walkways serving other areas. To provide an accurate and comprehensive fee proposal, knowing the scope of public sidewalk assessment is critical. One option is for the consultants to include a specified mileage of public sidewalk assessment in the proposals. For example, 100 miles prioritized in coordination with the City. Additional sidewalk assessment can then be determined at a later date with associated fees. If the City cannot provide the quantities of miles and blocks of public sidewalks in the assessment scope of work, how would you prefer that we structure this portion of the fee proposal?
Jan 25 2022 at 9:12 AM
City of Pittsburgh
The firm should put forth their best effort to create a cost proposal based on the information provided.

39. Signalized Intersections Jan 19 2022 at 12:26 PM

Anonymous Jan 19 2022 at 12:26 PM
User information is private
Of the total number of signalized intersections, how many have pedestrian crossings?
Jan 25 2022 at 9:12 AM
City of Pittsburgh
Please see answer #5.

40. Multi-use Paths Jan 19 2022 at 12:28 PM

Anonymous Jan 19 2022 at 12:28 PM
User information is private
Are there multi-use paths in the assessment scope of work? If so, please provide additional information including quantity and mileage of each.
Jan 25 2022 at 9:12 AM
City of Pittsburgh
Please see answer #9.

41. Public Parks Jan 19 2022 at 12:32 PM

Anonymous Jan 19 2022 at 12:32 PM
User information is private
In the data provided by the City, the quantity and acreage is included. In addition, the facility list includes information about built park facilities. Can the City identify the amenities at each park location - playgrounds, picnic tables, ball fields and spectator seating, boating, trailheads, etc.?
Jan 25 2022 at 9:13 AM
City of Pittsburgh
Please see answer #9.

42. Bus Stops Jan 19 2022 at 12:35 PM

Anonymous Jan 19 2022 at 12:35 PM
User information is private
Will the assessment of bus stops be included in the scope of work? If so, how many bus stops are there?
Jan 25 2022 at 9:13 AM
City of Pittsburgh
Bus stops that the City owns will be included.

43. Vendor Registration Form Jan 19 2022 at 1:32 PM

Anonymous Jan 19 2022 at 1:32 PM
User information is private
Item 10.4 on the Vendor Registration form says to download the required documents from Community Development Block Grant (CDBG) Supplemental Conditions. When I click on the link it leads me back to the main page for the RFP (Project Documents) but I don't see where the CDBG documents can be downloaded.
Jan 31 2022 at 7:00 AM
City of Pittsburgh
UPDATE 2/1/2022: The Vendor Questionnaire is now updated to include the required CD documents. Please download the required documents and upload the completed versions as part of your response.

44. Facility Assessments Jan 19 2022 at 2:41 PM

Anonymous Jan 19 2022 at 2:41 PM
User information is private
Thank you for providing the City Facilities list. Can the City also provide building functions and square footage for each facility to help bidders to formulate a more accurate cost proposal?
Jan 25 2022 at 9:13 AM
City of Pittsburgh
Please see answer #9.

45. Sample Contract Jan 19 2022 at 3:50 PM

Anonymous Jan 19 2022 at 3:50 PM
User information is private
Can the City provide a sample contract for bidders to review prior to proposing?
Jan 20 2022 at 11:05 AM
City of Pittsburgh
We have never solicited these services before, therefore we do not have a sample contract. The City's general terms and conditions would be the standard and everything else would be negotiated.

46. No subject Jan 20 2022 at 9:01 AM

Anonymous Jan 20 2022 at 9:01 AM
User information is private
Is there a facility list that also includes the square footage and date building/structure was built?
Jan 25 2022 at 9:13 AM
City of Pittsburgh
Please see answers 5 & 9.

47. No subject Jan 20 2022 at 9:01 AM

Anonymous Jan 20 2022 at 9:01 AM
User information is private
Is the City including the Emergency Plan as part of this phase?
Jan 25 2022 at 9:13 AM
City of Pittsburgh
The City's emergency actions will be evaluated insofar as their equal accessibility to the disability community.

48. No subject Jan 20 2022 at 9:02 AM

Anonymous Jan 20 2022 at 9:02 AM
User information is private
Does the City want a cursory review of your website or a full ADA accessibility compliance review?
Jan 25 2022 at 9:13 AM
City of Pittsburgh
Please see answers 36 & 37.

49. No subject Jan 20 2022 at 9:03 AM

Anonymous Jan 20 2022 at 9:03 AM
User information is private
Is the City including the housing facilities from the affordable housing program as part of this phase?
Jan 20 2022 at 11:06 AM
City of Pittsburgh
No. Those are managed buy the HACP, not the City.

50. No subject Jan 20 2022 at 9:03 AM

Anonymous Jan 20 2022 at 9:03 AM
User information is private
We realize the City doesn’t own the public transportation, but does it own, operate or maintain the transit stops? If so, are those included in this phase?
Jan 20 2022 at 11:06 AM
City of Pittsburgh
Bus stops are maintained by a third party.

51. No subject Jan 20 2022 at 9:04 AM

Anonymous Jan 20 2022 at 9:04 AM
User information is private
Pricing varies depending on detail provided. For instance: 1. Does the City want items that comply with the standards reported as well as those that do not comply? 2. Will a zero tolerance apply for slopes and cross slopes? 3. Will the City want each facility to have it’s own Executive Summary or just a project summary at the end?
Jan 25 2022 at 9:13 AM
City of Pittsburgh
The objective of the Self-Evaluation is to determine the accessibility of all the City's programs, service, and activities including items to be fixed or improved upon. Slopes and cross-slopes of applicable surfaces should be measured. The City will work with the firm to determine how to communicate remedies for compliance in the Transition Plan.

52. No subject Jan 20 2022 at 9:11 AM

Anonymous Jan 20 2022 at 9:11 AM
User information is private
Under Section 10 Vendor Questionnaire, it states under: 4. Community Development Required Documents * "Please upload the required documents from Community Development Block Grant (CDBG) Supplemental Conditions"...However, when I click on the hyperlink, there is no document to download.
Jan 31 2022 at 7:01 AM
City of Pittsburgh
We are currently diagnosing the problem. We apologize for the delay; a solution will be forthcoming.

53. M/WBDBE Partiicpation Jan 20 2022 at 10:12 AM

Anonymous Jan 20 2022 at 10:12 AM
User information is private
For the purposes of being more inclusive of 'historically disadvantaged' firms would the City consider a certified disability owned business towards your diversity goals for this RFP?
Jan 20 2022 at 11:08 AM
City of Pittsburgh
The City does not currently have any subcontracting goals in that particular category, please list them if you have them.

54. Minority Participation Jan 24 2022 at 2:10 PM

Anonymous Jan 24 2022 at 2:10 PM
User information is private
Does Pittsburgh have an on-line directory that is searchable to see if an M/WBE/VOSB firm is certified by the City? Is there a directory for State of PA certification? The Good Faith Commitment form asks for Certifying agency but that is not always given on a firm's website and if a firm is non-responsive it it may not be possible to verify the certifying agency.
Jan 25 2022 at 9:09 AM
City of Pittsburgh
The PA Unified Certification Program (PAUCP) is the standard certifying body that the City uses. Please direct yourself to the PAUCP website for any searchable databases.

55. Public ROW Jan 21 2022 at 10:07 AM

Anonymous Jan 21 2022 at 10:07 AM
User information is private
Based on the number of questions still to be answered and the overall scope of the project would the City consider extending the response deadline for an additional two weeks to allow for a thorough response?
Jan 25 2022 at 10:21 AM
City of Pittsburgh
The solicitation has been extended one week, with a submission deadline of February 9, at 3:00 PM EST.

56. Page length Jan 24 2022 at 12:34 PM

Anonymous Jan 24 2022 at 12:34 PM
User information is private
Is there a maximum page or word length for the response?
Jan 25 2022 at 10:22 AM
City of Pittsburgh
There is no maximum length; please take as much space as needed to comprehensively respond to the full scope requirements.

57. Rollout of Sites Jan 24 2022 at 1:53 PM

Anonymous Jan 24 2022 at 1:53 PM
User information is private
Will the city provide a priority of which sites are to be studied first? How many sites will be studied at a time? What is the expected timeframe to complete all 400+ sites?
Jan 25 2022 at 10:30 AM
City of Pittsburgh
There is no priority list for City Assets; Please see answer #9.

58. Limits of Study Jan 24 2022 at 1:57 PM

Anonymous Jan 24 2022 at 1:57 PM
User information is private
Will the city define the limit of survey/study for each site or will it be a collaborative effort between the city and the consultant?
Jan 25 2022 at 10:30 AM
City of Pittsburgh
Please see answer #9.

59. Communications and Website Jan 19 2022 at 11:30 AM

Anonymous Jan 19 2022 at 11:30 AM
User information is private
What communicate tools does the City use to communicate programs, policies, and procedures?
Question is acknowledged

60. No subject Jan 20 2022 at 2:23 PM

Anonymous Jan 20 2022 at 2:23 PM
User information is private
If an ADA consultant wants to join a team with a larger firm, how would the City facilitate that communication during the RFP process?
Jan 26 2022 at 10:13 AM
City of Pittsburgh
Please "follow" this opportunity in OpenGov. That way you will have visibility to the other vendors that are following and intend to bid. Their contact information is available in the system and you may reach out to them and offer to partner as a sub.

61. MBE/WBE/Veteran-Owned companies Jan 21 2022 at 12:15 PM

Anonymous Jan 21 2022 at 12:15 PM
User information is private
If the Prime is an MBE/WBE/Veteran-Owned company, will their percentage of the project count towards the Good Faith Commitment percentages outlined in the RFP?
Jan 26 2022 at 10:14 AM
City of Pittsburgh
Yes, but you will still be required to show a Good Faith Effort in the other categories.

62. Federal Funding Terms Feb 15 2022 at 5:09 PM

Anonymous Feb 15 2022 at 5:09 PM
User information is private
Several of the terms refer to construction work and the bidder/contractor's responsibilities to manage the construction process and site (see, for example, paragraphs 1.26, 1.31, and 1.32B). The terms also now require bid, performance, and payment bonds (paragraphs 1.45 to 1.47), which in our experience usually relate to construction projects. Could the City please clarify whether and how those terms apply to the scope of work under this RFP. If these terms do apply, could the City clarify how it expects a bidder to comply with these terms in relation to this RFP.
Feb 18 2022 at 7:25 AM
City of Pittsburgh
Terms relating to the construction process and site do not apply in this situation. All bonding requirements, however, are being required for this project. Requiring a bid bond, as well as performance and payment bond for the awardee, ensures the City's compliance with all terms for Federal awards, such as ARP or Community Development funds. Bidders should expect to upload a copy of the bid bond during the submission process, and must mail in the physical copy of the bond to: City of Pittsburgh, Office of Management and Budget 414 Grant Street, Suite 502 Pittsburgh, PA 15219 All bid bonds will be returned to applicants after the solicitation process is closed.

63. Bid Bond Requirement Feb 17 2022 at 11:22 AM

Anonymous Feb 17 2022 at 11:22 AM
User information is private
The revised RFP document includes a requirement for proposers to submit a bid bond. This is not usually a requirement for consulting and professional services agreements and we would like to verify this added requirement.
Feb 18 2022 at 7:26 AM
City of Pittsburgh
This is confirmed as a requirement. Please see answer to question #62.

64. Federal Funding Terms Feb 15 2022 at 5:09 PM

Anonymous Feb 15 2022 at 5:09 PM
User information is private
Could the City clarify how paragraph 1.7 concerning Section 3 Compliance applies to this RFP and specifically to the bidder's responsibilities.
Feb 22 2022 at 10:38 AM
City of Pittsburgh
Section 3 is only applicable if any construction-related work would be done under this contract. It's required to prove those employees were paid the applicable prevailing wage.

65. Fixed but negotiable fee Feb 21 2022 at 1:00 PM

Anonymous Feb 21 2022 at 1:00 PM
User information is private
With reference to Q&A #25 instructing offerors to submit a fixed, but negotiable cost proposal that addressed the full scope of the project. . . The scope of work for physical surveys has not been precisely defined at this point regarding exterior and pedestrian routes or facilities to be assessed for ADA compliance. Our fee is based on assumptions and we assume there will be changes based on the program self-evaluation process once the project is underway. Will there be an opportunity to reevaluate the fee for professional services if the scope of work expands based on the actual physical surveys and reports?
Feb 22 2022 at 10:38 AM
City of Pittsburgh
Yes, those items would flush out during the negotiation and contracting process.

66. Transportation System Evaluation Feb 21 2022 at 1:42 PM

Anonymous Feb 21 2022 at 1:42 PM
User information is private
To help ensure that our proposal is complete, please clarify the intent of the RFP with respect to the transportation system. Does the City own or operate any public transportation systems? If so, will the City’s transportation system, including bus, light rail and funicular, be included in the program Self-Evaluation process?
Feb 22 2022 at 10:38 AM
City of Pittsburgh
No. The City does not operate any public transportation. That is managed by the Port Authority of Allegheny County.

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