Procurement Portal
EVALUATIONAir Medical Transport Service
Post Information
- Posted At:
- Wed, Oct 16, 2024 10:30 AM
- Sealed Bid Process:
- Yes (Bids Unsealed / Pricing Unsealed)
- Private Bid:
- No
1. Introduction
It is important to note that this RFP does not obligate PCHD to award a contract, nor does it commit the department to reimburse any costs incurred by proposers in the preparation and submission of their proposals in response to this request. PCHD explicitly reserves the right to accept or reject any or all proposals that are received as a result of this solicitation, and it may choose not to award a contract at all.
Additionally, PCHD retains the authority to negotiate with any qualified bidder regarding the restructuring of specific design elements within the proposed system. Furthermore, PCHD maintains the option to cancel the RFP process in whole or in part if it determines that such action is in the best interests of the organization and the community it serves.
It is crucial to emphasize that this RFP should not be interpreted as a low-bid process. Instead, the contract, if awarded, will be negotiated with the bidder who demonstrates the greatest capability to address and fulfill the needs of the community as articulated within this RFP. The focus will be on quality and effectiveness rather than simply the lowest cost.
1.1. Summary
The Parker County Hospital District (PCHD) is actively seeking comprehensive proposals from qualified and experienced air medical transport service providers. Our goal is to secure a reliable partner capable of delivering both emergency and non-emergency air medical transport services that meet the highest standards of safety and efficiency.
This RFP outlines the specific requirements and selection criteria for identifying a service provider that aligns with our mission to ensure timely and effective medical assistance to our community. We are particularly interested in providers who can demonstrate a strong track record in offering advanced life support services in emergency situations.
In detail, bidders are expected to showcase their operational experience, highlighting previous engagements in similar contexts, and the outcomes achieved in terms of patient care and safety. Proposals should also include information about the qualifications of the medical staff, the condition and capabilities of the aircraft, and the protocols in place to ensure prompt response times and adherence to regulatory standards.
We emphasize the importance of having a provider that not only understands the intricacies of air medical transport but is also committed to ongoing training, quality assurance, and community engagement. Our selection process will prioritize service providers that exhibit excellence in these areas and can demonstrate their capacity to adapt to the unique challenges of air medical transport in our region.
We invite interested parties to submit their proposals in accordance with the guidelines outlined in this RFP, ensuring that all submissions are thorough and address each of the outlined criteria. Together, we can enhance the quality of emergency medical services available to the residents of Parker County and beyond.
1.2. Background
Parker County, located in North Central Texas, boasts a total area of approximately 910 square miles. Out of this, around 903 square miles consist of land, while the remaining 6.6 square miles are covered by various bodies of water. A significant geographical feature of the county is the Brazos River.
As of 2024, Parker County has a thriving population of 181,050 residents. Among them, a notable 36,251 individuals reside in the county seat, Weatherford.
Parker County is strategically positioned, bordered by several other counties that enhance its regional connections. To the north lies Wise County, while Tarrant County is located to the east. To the south, Hood County, and to the west, Palo Pinto County completes the borders. Additionally, small portions of Parker County also share borders with Johnson County to the southeast and Jack County to the northwest.
The Parker County Hospital District (PCHD) is dedicated to delivering high-quality emergency medical services not only to Parker County but also to the surrounding areas. The district prioritizes rapid response times and advanced medical care, ensuring that residents receive the best possible treatment in critical situations. In light of this commitment, PCHD is actively seeking to expand its services by adding air medical transport capabilities. This enhancement aims to significantly improve response times for critically ill and injured patients, particularly those in rural or hard-to-reach locations where access to immediate medical assistance can be challenging.
Implementing air medical transport would dramatically bolster PCHD's capacity to deliver timely care during emergencies. Conditions such as trauma, stroke, or cardiac events are situations where every minute is crucial, and having air transport available could mean the difference between life and death. By integrating air medical services into the existing emergency response framework, PCHD can better meet the growing demand for swift, life-saving interventions in critical scenarios. Currently, the yearly call volume for emergency services averages around 16,000, underscoring the essential role that effective medical response plays in the community. This initiative is not just about improving logistics; it’s about enhancing the quality of care and ensuring that every resident of Parker County receives the urgent medical attention they deserve when it matters most.
1.3. Contact Information
Proposers are prohibited from contacting other PCHD employees, officers, agents, officials or
representatives about substantive matters related to this RFP. Failure to adhere to this restriction may result in the disqualification of the proposer and the rejection of the proposer’s proposal.
tbrewer
725 State St
Weatherford, TX 76086-5777
Email: [email protected]
Phone: (817) 565-6261
Department:
EMS
Department Head:
Jim Backus
EMS Director
1.4. Timeline
Please note the Bid Submission Deadline time. Bids will not be accepted after this programmed time. For example: If the Bid Submission Deadline time is 10:00am the deadline is a hard cut-off. The system will not allow you to click "Submit" at 10:00:00:00:00 (and so on). A submission at 10:00:01 is late and will not be accepted. Also note the submission time is Local Texas time (Central Standard Time)
It is the vendors responsibility to ensure that all required documents are submitted and accepted by OpenGov. Once you have completely submitted your response you will receive a confirmation email from OpenGov.