Questions regarding this Request for Proposals (RFP) must be submitted in writing through the OpenGov Procurement Question/Answer Tab via the City's e-Procurement portal, on or before, Wednesday, December 7, 2022 by 1:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the City's e-Procurement Portal received prior to the date and time as provided for in this solicitation.
A pre-proposal conference is scheduled related to this Request for Proposals on Thursday, December 1, 2022 at 11:00 am at:
2800 Washington Avenue Newport News, Virginia
Attendance at the pre-proposal conference is not mandatory in order for a proposal to be considered for award.
A site visit is scheduled related to this RFP on Thursday, December 1, 2022, 11:00 am at:
2800 Washington Avenue Newport News, Virginia
Firms shall have the capability in all respects to fully perform the services or provide the goods specified and have the experience necessary to assure good faith performance of the contract.
Offerors shall have the capability in all respects to fully comply with the terms and conditions identified in the RFP, and possess the qualifications, experience and capacity necessary to assure performance of the items identified in the respective Offeror’s proposal.
Offerors shall demonstrate through their proposals that capacity, ability and experience, including financial capacity with respect to both the proposed property transaction, and also proposed future use of the building.
The City will make a Single Award to the responsible Offeror(s) who has made the best proposal and determined to be most advantageous to the City by taking into consideration price and the evaluation criteria identified herein.
The purchase and sale agreement for the property will be negotiated and entered into by the Newport News Economic Development Authority.
Any modifications made to the contract must be approved by the Office of Purchasing in advance. The City and the Contractor must mutually agree to modify the terms, conditions, scope or prices/costs contained in the contract before modifications are implemented.
The contract shall continue until completion of the project
Invoices shall be sent to: Department of Finance, Accounts Payable, 2400 Washington Avenue, 6th Floor, City Hall, and Newport News, VA 23607. No service fees or additional costs will be paid by the City during the term of the contract unless allowed in the contract.
Payment will be authorized following receipt of a valid invoice which must minimally include the Purchase Order Number, Purchase Order Line Item Number(s), Contract number (if provided by the City), Description of Goods and Services, Delivery Date(s) of Goods or Services, Unit Prices and Total Price. Invoices may be submitted per the terms of the executed purchase and sale contract.
The Contractor shall maintain adequate liability insurance, which shall protect and save harmless the City of Newport News, Virginia, and its officials from all suits and actions of every kind and description arising from injury or damage to persons and property in the prosecution of said work or in failure to properly safeguard same, and from all claims arising under the workmen's compensation laws. Following award of the contract, the Contractor shall furnish proof of said insurance prior to commencement of services.
Prior to submitting a proposal, ensure that your firm fully understands the City’s insurance requirements, your carrier is properly rated and that your carrier can provide the required insurance and endorsements.
Contractor shall have seven (7) days from the date of the City’s request to provide insurance certificates and endorsements. Failure to provide the certificates and endorsements within this timeframe may be cause for the City to rescind award of a contract and hold the original Bidder/Offeror liable for excess costs.
Insurance requirements are specified herein in Section titled Insurance Requirements.
Each Offeror shall fully investigate site conditions and determine work conditions and take necessary measures to ensure a complete understanding of the specifications and work requirements. Failure to become familiar with the site conditions or work conditions will not relieve the Contractor from furnishing all materials or performing the work in accordance with the Specifications or Scope of Work.