EVALUATION

Smart Waste & Recycling Solutions

City of Aurora, Illinois

Release Date: Friday, March 3, 2023

· Due Date: Friday, March 24, 2023 5:00pm

Posted Friday, March 3, 2023 8:00am

All dates & times in Central Time

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4. Vendor Response Section

1. Solution

1.1. Please provide a 1-page Solution Narrative describing your proposed solution and how it fits the City of Aurora's needs.**Response required

2. Connected Garbage Bins Questions

2.1. Do your proposed Bins have:*

Select all that apply

Foot Pedals for depositing material

Solar Panels as sole source of power

Message Panels

A Separate compartment for Recycling

*Response required

2.2. Please describe the detection method used by your solution to measure trash levels:*

Ultrasound

Optical Laser

IR Sensor

Weight

Other

*Response required

2.3. How frequently do your connected bins run their detection process?*

Maximum response length: 100 characters

*Response required

2.4. Can Aurora leaders make customized fill-level alerts?*

Yes

*Response required

2.5. Please describe the process of affixing advertisements to your connected garbage bins.*

If this is not supported, please write "N/A."

Maximum response length: 500 characters

*Response required

2.6. Please describe how the connected garbage bins will be powered.*

E.g. solar panels, batteries, wall charged.

Maximum response length: 300 characters

*Response required

2.7. Based on the size and use of Phillips Park, Aurora project leaders anticipate needing between 30-40 connected garbage bins. Please describe the process you use to determine the right installation number for a given location.*

Do you agree with the estimated 30-40 bin range?

Maximum response length: 500 characters

*Response required

2.8. Does your proposed hardware "compact" the trash within for efficient storage and collection?*

Maximum response length: 500 characters

*Response required

2.9. Please upload an image of the proposed connected garbage bin hardware.*

If you are recommending multiple models, please upload multiple images.

*Response required

3. Waste Management Portal Questions

3.1. Is your proposed software solution cloud-based?*

Yes

*Response required

3.2. Do you provide mobile notifications:*

Select all that apply

Through a dedicated Mobile App

Through SMS Text

Through Email Only

No mobile notification available

*Response required

3.3. Does your solution provide routing analysis/recommendations based on garbage fill level?*

Maximum response length: 300 characters

*Response required

3.4. Do you consider your management portal stand-alone software?*

Project leaders would like to know if your solution can integrate with other software or contains an API. For example, could Aurora's Esri GIS Enterprise software intake your data?

Maximum response length: 500 characters

*Response required

3.5. Please indicate how many licenses/users are included within your proposal.*

Maximum response length: 250 characters

*Response required

3.6. Please upload a sample of the user interface of your solution.**Response required

4. Wi-Fi Network Support Questions

4.1. Your connected garbage bin inventory can provide:*

Select all that apply

Wi-Fi Network to Phillips Park

5G telecommunications support

Neither - just the IoT Garbage Bin network

*Response required

4.2. Please describe how your products can support Philips Parks' telecommunications goals. *

Maximum response length: 500 characters

*Response required

4.3. Please describe the additional equipment needed on each connected garbage bin to support the creation of the outdoor Wi-Fi network.*

Maximum response length: 500 characters

*Response required

4.4. Will every bin require this additional equipment to create the network?*

Yes

*Response required

4.5. Is there a price gap between those bins that carry the additional Wi-Fi-enabling equipment and those that are just part of the waste management portal?*

Yes

*Response required

4.6. Please upload any standard documentation on your solution's telecommunications support features.**Response required

5. Prior Experience & Case Studies

5.1. How many municipal customers do you have?*

None

1-10

10-25

25-100

100+

*Response required

5.2. Please Provide References for the City of Aurora.*

Please download the below documents, complete, and upload.

Marketplace.city_Reference_Document.xlsx

*Response required

6. Pricing & Model

6.1. Do you provide the combined hardware & software solution as a bundled Solution-as-a-Service?*

Yes

*Response required

6.2. Please describe your pricing model and what drives cost.*

Maximum response length: 500 characters

*Response required

6.3. Please delineate any price differences between receptacle models. *

Maximum response length: 500 characters

*Response required

6.4. Please upload any standard pricing documentation.

7. Implementation

7.1. Please describe the installation process for the connected garbage bins you will provide to Phillips Park.*

Maximum response length: 500 characters

*Response required

7.2. Please provide an estimated implementation timeline from contract signature to go-live connected waste management. *

Include hardware implementation, software access for licensed users, any necessary training, etc.

Maximum response length: 500 characters

*Response required

7.3. Please describe any included maintenance or cleaning for your solution.*

Is there a set frequency or schedule?

Maximum response length: 300 characters

*Response required

8. General

8.1. Please indicate any Business Designations you have:

Minority-Owned Business

Woman-Owned Business

Veteran-Owned Business

Small Business Classification

Local to Aurora, IL

8.2. Link to your Marketplace.city Profile Page.

Not required. If applicable.

Maximum response length: 250 characters

8.3. Anything else you want to tell us?*

Is there anything else important we should know about your solution, company or proposal?

Maximum response length: 500 characters

*Response required

8.4. By submitting, I understand that the City of Aurora and Marketplace.city will receive this information. I have read and understand the terms of this Opportunity.*

Please confirm

*Response required

Procurement Portal

Smart Waste & Recycling Solutions

4. Vendor Response Section