Title: Indoor Mapping Solution

Background: Technology Procurement

The City of Aurora is a city of 200,000 located in the Fox Valley in northwest Illinois. Aurora is known as the City of Lights because in the 1800s the leaders of our city were implementing the latest technology when they decided to use electric streetlights throughout town – making Aurora one of the first cities in the nation to do so.

Part of the current strategic plan to continue Aurora’s growth is to be a leader in technology and innovation, embracing new ideas and initiatives to change. Mayor Richard Irvin’s goal is to make Aurora the technology leader of the Fox Valley region and the State of Illinois.

As part of that plan, Aurora has a Technology Strategic Plan to guide us through those initiatives and programs. Our guiding principles for the technology strategic plan are straightforward and align with the vision for our city – 1) to create and embody One IT, through shared products, processes, people, and partners; 2) Customer Experience, through providing quality solutions and services that ensure customer confidence and satisfaction; and 3) Agility & Smart Sourcing, by using the most efficient and effective blend of resources to meet our city’s ever changing business demands. Our mission is to deliver innovation, smart solutions, services and provide first class customer service.

In supporting those plans, Aurora has partnered with Marketplace.city to support technology procurements. For technology topics areas, Marketplace.city manages the process to provide Aurora with the market landscape of companies and solutions, comparable implementations, contracts and pricing options, and various procurement options. The City of Aurora then picks the solution, vendor and procurement vehicle that best fits their needs.

This process helps us achieve our goals to use technology to best serve our citizens while providing use with speed, efficiency, and transparency throughout the process. Through it we seek to shorten timelines, lower the resources used by both The City and the vendor community and achieve fair partnerships. Intergovernmental (piggybacking) language is included as part of our standard contract, to increase scalability for the market via Marketplace.city, and avoid other governments having to perform the same due diligence. Aurora seeks to use piggyback contracts and buy directly wherever possible.

The following is an opportunity overview and associated vendor response form for interested vendors to read and complete to be included in the reporting and selection process. Thank you in advance for your participation in the process.

Aurora requires all awarded vendors to be registered with the city and additional information may be requested at the time of the award. An overview of the process and information can be found here.

Please see here for complete bidding information for the City of Aurora.

An example of a standard City of Aurora contract can be found here.

The City of Aurora may cancel any or all parts of this bid and reserves the right not to proceed with a contract. The City has the right to terminate any agreement with the vendor, in whole or in part, for any reason or if sufficient funds have not been appropriated to cover the estimated requirement of the Services not yet performed, by providing vendors with thirty (30) days’ notice specifying the termination date.

Any information shared with The City of Aurora through this process is subject to the Illinois Freedom of Information Act.

For any questions about the content or the process, please email [email protected].

The City of Aurora, Illinois seeks a partner to build a "Digital Twin" of City buildings through accurate mapping and modeling of its infrastructure. This will be a multi-step engagement, beginning with imaging all in-scope rooms/floors/buildings before using modeling software to build the 2-Dimensional or ideally 3-Dimensional Digital Twin. The City prefers to find a partner to perform both elements, but may choose to split the work amongst qualified vendors.

This city-wide initiative is led by Aurora's Information Technology Department.

The evolution of Aurora's building infrastructure is no longer well-represented by original blueprints. City Hall, for example, has had multiple additions made over the last 70+ years, and there is no cohesive, accurate map of the building as it stands today. Additionally, across City buildings, there are numerous unrecorded instances of walls removed or installed, doors added or removed, among other alterations.

City stakeholders lack a centralized, accurate schematic of its building stock - and seek a partner to help build one.

This major overhaul of Aurora infrastructure records includes all City buildings, excluding the public schools. This represents approximately 80 structures ranging from wells to City Hall to the Aurora Police Department headquarters. Qualified vendors will receive an exact building list and estimated square footage at a later stage.

Project leaders envision a partner bringing 360-degree cameras to each building/floor/room at the outset. Once these images have been captured over some scheduled period of time at each in-scope location, they hope these to be "stitched" together to create a "doll-house" digital schematic. This Digital Twin will ideally be 3-Dimensional.

Beyond employee ease-of-use and record-keeping, project stakeholders imagine this as a major public safety effort. They have developed a list of "linked assets" that they would like to be tied to the Digital Twin. Some examples of these assets include:

• First, the City wants to link all of its currently installed Genetec security cameras to their accurate "Digital Twin" location, such that live video feeds can be accurately parsed from their real-world location. Within the current software environment, all City Hall cameras are stacked on the same pinpoint latitude/longitude location as City Hall, rather than their particular niche and corner.
• Second, the City hopes to link door locks to this digital model, allowing remote control of critical access points in the event of emergency.
• Last, stakeholders would like fire extinguisher locations to be listed within the model corresponding to their real-world location for ease and speed of access.

Project leaders may choose to bring these linked assets online in phases depending on the chosen solution's capabilities and cost structure.

• Capabilities
• Prior Experience
• Price & Model
• Approach, Implementation
• Value-added Services

This request for qualification was released on Friday, November 18, 2022.

We will be accepting responses through Tuesday, December 13, 2022 at 5:00 pm.

The City of Aurora has partnered with Marketplace.city to support technology procurements. For selected topics areas, Marketplace.city shows The City of Aurora the market landscape of companies and solutions, comparable implementations, contracts and pricing options, and various procurement options. The City of Aurora then picks the solution, vendor and procurement vehicle that best fits their need.

For this support and access to Marketplace.city, The City of Aurora has an MOU with Marketplace.city that they will include language in their contracts developed through the Marketplace.city process stating the vendor will pay Marketplace.city an administrative fee of 7% of the initial contract value, collected when vendor receives payments. The complete MOU can be found here.

Marketplace.city will confirm that agreement through a separate agreement with selected vendor(s).