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EVALUATION

BP-00500 - DESIGN-BUILD SERVICES FOR AIRSIDE 1 AND 3 INTERIOR RENOVATION AT THE ORLANDO INTERNATIONAL AIRPORT

Last updated by Addendum #2 on Sep 17, 2024 7:12 PM

Request For Statement of Qualifications

Procurement Services

90600, 90607, 90638, 91815, 91831... show all

Project ID: 25-120-RFSQ

Release Date: Sunday, August 11, 2024

· Due Date: Monday, September 23, 2024 2:00pm

Posted Sunday, August 11, 2024 8:00am

All dates & times in Eastern Time

Question & Answer

Questions and clarifications about the project

The question submission deadline has passed. No more questions can be submitted.

1. MWBE/LDB/VBE(s) Participation Aug 13 2024 at 10:05 AM

Anonymous Aug 13 2024 at 10:05 AM
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Are the participation requirements established for the project based on the full project value (both parts 1 and 2)? For example, are there separate requirements for the Part 1 Design and Preconstruction services?
Aug 30 2024 at 12:59 PM
Greater Orlando Aviation Authority
The established participation goals are for the entire scope of the project.

2. Systems List Aug 13 2024 at 3:35 PM

Anonymous Aug 13 2024 at 3:35 PM
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Could a list of systems be provided, EVIDs, CUPPs, Wifi, BAS, etc? Also which systems will the contractor be responsible for and which system providers will be contracted directly with GOAA?
Aug 27 2024 at 2:58 PM
Greater Orlando Aviation Authority
The contractor will be responsible for minimal systems modifications. The scope of work is primarily modifications to interior building finishes, i.e. flooring, ceilings, and wall coverings. It is anticipated that systems will need to be disconnected and placed back in service for gate podium replacements and ceiling modifications.

3. VBE Requirements Aug 21 2024 at 2:55 PM

Anonymous Aug 21 2024 at 2:55 PM
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The VBE goal for this project is 0%. Is there a reason VBE is not a goal for this project?
Aug 29 2024 at 2:52 PM
Greater Orlando Aviation Authority
An addendum will be released to adjust the VBE at 0% to be at 4% (aligned with LDB).

4. Pre-submittal Presentation & Sign In Sheet Aug 23 2024 at 9:57 AM

Anonymous Aug 23 2024 at 9:57 AM
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Can you please make the pre-submittal meeting presentation and sign in sheet available? Thank you!
Aug 26 2024 at 7:36 AM
Greater Orlando Aviation Authority
Yes, the pre-proposal presentation, along with the sign-in sheet, have been posted to this project under the "notices" section of this portal.

5. Pre-Bid Call Presentation Aug 23 2024 at 11:33 AM

Anonymous Aug 23 2024 at 11:33 AM
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Is the Pre-Bid call presentation available? I have not received it yet
Aug 26 2024 at 7:36 AM
Greater Orlando Aviation Authority
Yes, the pre-proposal presentation, along with the sign-in sheet, have been posted to this project under the "notices" section of this portal.

6. No subject Aug 23 2024 at 3:49 PM

Anonymous Aug 23 2024 at 3:49 PM
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Each question in the vendor questionnaire appears to require either an attachment to be uploaded, or a text box to be filled in with a character count. Can you please confirm the following: 1. Are we permitted to upload a supplementary, single PDF to go along with our completion of the questionnaire through the portal? 2. If yes, where can we upload it? 3. Are there page limitations, font type/size requirements, or character limits for PDF responses?
Sep 3 2024 at 10:51 AM
Greater Orlando Aviation Authority
No, please respond as requested in the OpenGov questionnaire.

7. As-Built Drawings Aug 26 2024 at 9:57 AM

Anonymous Aug 26 2024 at 9:57 AM
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Can as-built drawings be provided within the project documents?
Sep 4 2024 at 12:34 PM
Greater Orlando Aviation Authority
As-built documents will be made available to the awarded firm.

8. Sample Contract Aug 26 2024 at 5:23 PM

Anonymous Aug 26 2024 at 5:23 PM
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When will the addendum with a sample contract be issued?
Sep 4 2024 at 12:34 PM
Greater Orlando Aviation Authority
Sample contract will be issued by the final addendum deadline

9. Clarity for GC on What type of Minority Cert is Accepted Aug 30 2024 at 11:00 AM

Anonymous Aug 30 2024 at 11:00 AM
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My company is certified by the Florida Department of Management Services—Office of Supplier Diversity as a Minority- and Woman-Owned Business. Will this certification meet the fulfillment requirements for as a subcontractor?
Aug 30 2024 at 2:33 PM
Greater Orlando Aviation Authority
We accept certifications from the Florida Department of Management Services—Office of Supplier Diversity. They must be current and not expire before the submittal of the proposal.

10. Schedule Aug 29 2024 at 4:10 PM

Anonymous Aug 29 2024 at 4:10 PM
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Question 8.2 Schedule asks for us to describe our proposed schedule. Are you asking for only a text description of the activities or do you want a copy of a schedule? If so, is there a space to upload the schedule?
Sep 3 2024 at 10:54 AM
Greater Orlando Aviation Authority
Only a text description for the purposes of the proposal.

11. Phasing Aug 29 2024 at 4:09 PM

Anonymous Aug 29 2024 at 4:09 PM
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Question 8.1 Phasing asks for a detailed schedule of design activities and milestones, GMP development, and anticipated construction duration to be included. The response section only allows for 5000 text characters. If a schedule is being requested, is there a space to upload the schedule?
Sep 3 2024 at 10:56 AM
Greater Orlando Aviation Authority
We are increasing the text field to 20,000 characters to accommodate your response.

12. Site Logistics Aug 29 2024 at 4:09 PM

Anonymous Aug 29 2024 at 4:09 PM
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Question 7.1 Site Logistics asks for our approach in 5000 text characters only. Is a logistics plan being requested? If so, where should this document be included?
Sep 3 2024 at 10:56 AM
Greater Orlando Aviation Authority
We are increasing the text field to 20,000 characters to accommodate your response.

13. Design-Aesthetic Aug 29 2024 at 4:09 PM

Anonymous Aug 29 2024 at 4:09 PM
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It seems that design-aesthetic is an important part of this project given that it is largely an interior remodel scope. Do you want to see design examples from the Architect? Is there a space for these examples to be included?
Sep 4 2024 at 12:34 PM
Greater Orlando Aviation Authority
Please submit per the RFSQ documents

14. Team Composition Aug 29 2024 at 4:09 PM

Anonymous Aug 29 2024 at 4:09 PM
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Since this is a progressive design-build RFQ, and many of the teams will consist of partnered design and construction firms that each have their own set of qualifications and capabilities, are the Contractor and Architect teams to fill out one Vendor Questionnaire collectively or should they fill out the Vendor Questionnaire separately to showcase their qualifications?
Sep 3 2024 at 10:58 AM
Greater Orlando Aviation Authority
We only require 1 vendor questionnaire to be completed by the proposer.

15. Contract Aug 29 2024 at 4:08 PM

Anonymous Aug 29 2024 at 4:08 PM
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Regarding contract review, once we have reviewed the contract we will need to share those comments with our subconsultants for their review and feedback as well. Two questions: when do you expect that will we receive the contract? And would you consider adding an additional two weeks to the submittal deadline (at this point, if we were to get the contract early next week) to allow for our review?
Sep 4 2024 at 12:36 PM
Greater Orlando Aviation Authority
Sample contract will be issued by the final addendum deadline.

16. References Aug 29 2024 at 4:08 PM

Anonymous Aug 29 2024 at 4:08 PM
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If the references for the Project Manager for construction are different from the references for the Respondent firm, how should that be handled? There are only two spaces for reference submittal.
Sep 3 2024 at 11:08 AM
Greater Orlando Aviation Authority
We added two more fields for additional references for this.

17. Questionnaire Aug 29 2024 at 10:32 AM

Anonymous Aug 29 2024 at 10:32 AM
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For responses on the questionnaire with text box answers, such as 3.1 Executive Brief of Relevant Experience and Qualifications or 6.1 Project Understanding and Development of Design Documents, will images allowed to be in embedded in the text box and will the images be reviewed for scoring?
Sep 4 2024 at 12:36 PM
Greater Orlando Aviation Authority
Please submit per the RFSQ documents.

18. Questionnaire Aug 29 2024 at 10:33 AM

Anonymous Aug 29 2024 at 10:33 AM
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Can Form 3A - Respondent's Comparable Qualifying Projects be duplicated to show additional comparable qualifying projects completed by the Design-Builder, Architect and other subconsultants of the team? If so, is there a maximum number of projects that can be shown?
Sep 4 2024 at 12:36 PM
Greater Orlando Aviation Authority
Please submit per the RFSQ documents.

19. Gate Closure Qty Sep 4 2024 at 8:28 PM

Anonymous Sep 4 2024 at 8:28 PM
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How many gates will be allowed to be closed at each day/night for construction purposes?
Sep 6 2024 at 7:53 AM
Greater Orlando Aviation Authority
Any gate closures will need to be coordinated with airline operations. At this time this information cannot be provided as it is dependent on time of year, airline operations, construction activities, and passenger traffic.

20. No subject Sep 6 2024 at 12:19 PM

Anonymous Sep 6 2024 at 12:19 PM
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Per the Vendor Questionnaire and RFSQ document instructions, we intend to respond to each question with a thorough written response. The OpenGov RFSQ response questionnaire system provides options to upload images and hyperlinks. We intend to utilize these options to further elaborate on our written responses. Is the inclusion of images and hyperlinks acceptable? And will images and hyperlinks, outside of our written narrative, be considered in your evaluation and scoring?
Sep 6 2024 at 12:21 PM
Greater Orlando Aviation Authority
Please submit per the RFSQ documents.

21. No subject Sep 6 2024 at 12:20 PM

Anonymous Sep 6 2024 at 12:20 PM
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Will the question & answer period be extended once the contract is provided to accommodate for contract clarifications and questions?
Sep 6 2024 at 1:43 PM
Greater Orlando Aviation Authority
Yes, we are issuing the addendum today with the sample contract and will be extending the period by a week

22. 3.5 Form 3A - Qualifying Projects Sep 11 2024 at 2:29 PM

Anonymous Sep 11 2024 at 2:29 PM
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Similar to the reference question, would you be willing to expand the number of qualifying projects from 2 to 4 to allow design-build teams to showcase 2 projects from the prime design-builder and 2 projects from the subcontracted design firm?
Sep 11 2024 at 5:22 PM
Greater Orlando Aviation Authority
No.

23. MWBE / LDB / VBE Goals Sep 11 2024 at 4:19 PM

Anonymous Sep 11 2024 at 4:19 PM
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What are the key differences that MCO is expecting from bidders in answers for Question 2.14 and Question 12.1?
Sep 12 2024 at 10:24 AM
Greater Orlando Aviation Authority
Question 2.14 is if the bidder is unable to make a commitment to achieve the goals as requested in Question 12.1, they are to provide a narrative to demonstrate Good Faith Efforts. Question 12.1 is for the bidder to clearly state its written commitment and provide an action plan to achieve or exceed the participation goals. Use this section to explain how you will achieve the goals.

24. 22. 3.5 Form 3A - Qualifying Projects Sep 11 2024 at 5:38 PM

Anonymous Sep 11 2024 at 5:38 PM
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Considering we are just showing two projects, should we use one qualifying project to highlight the experience of the prime design-builder and the other qualifying project to highlight the experience of the subcontracted lead designer? Or should both qualifying projects be from the prime design-builder?
Sep 12 2024 at 10:24 AM
Greater Orlando Aviation Authority
It is preferred that the two submitted are projects that the prime and subcontracted designer have worked together on. If there are none, then please submit projects of the prime design-builder.

25. Consultant Information Sep 11 2024 at 5:45 PM

Anonymous Sep 11 2024 at 5:45 PM
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Are we required to upload licenses, certifications, and/or W9s for consultants listed in our proposed team?
Sep 12 2024 at 10:24 AM
Greater Orlando Aviation Authority
Yes, respondents shall upload licenses from consultants under in Section 9: Vendor Questionnaire, section 2.8. The certifications and W-9 are only required for the prime design-builder.

26. Contract Clarification Sep 13 2024 at 12:01 PM

Anonymous Sep 13 2024 at 12:01 PM
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As it relates to contract item 7.1.9.a: Equipment Cost Rental, would you consider a rental rate of no more than 75%?
Sep 17 2024 at 2:49 PM
Greater Orlando Aviation Authority
No change.

27. Contract Clarification Sep 13 2024 at 12:01 PM

Anonymous Sep 13 2024 at 12:01 PM
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Related to contract item 8.4.5, will the Owner’s updated construction program be made available?
Sep 17 2024 at 2:49 PM
Greater Orlando Aviation Authority
Coordination with the concessionaire contractors is required to avoid re-work and damage to newly installed work. The project specific schedule milestones will be coordinated before the submission of a GMP Proposal.

28. Contract Clarification Sep 13 2024 at 12:01 PM

Anonymous Sep 13 2024 at 12:01 PM
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Related to contract item 2.14: Contractor Design and Construction Contingency, the Contractor must receive the Owner’s prior written concurrence to utilize the Contractor’s Contingency. Request to include the language “with the owner’s approval and not unreasonably withheld?”
Sep 17 2024 at 2:49 PM
Greater Orlando Aviation Authority
See revised sample contract.

29. Contract Clarification Sep 13 2024 at 12:02 PM

Anonymous Sep 13 2024 at 12:02 PM
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Related to contract item 14.3.3, request to adjust language to “…to take over any or all of the Contractor’s material, supplies, equipment, or Subcontractors, purchased solely for this project, in order to complete the Work…”
Sep 17 2024 at 2:49 PM
Greater Orlando Aviation Authority
No change.

30. Contract Clarification Sep 13 2024 at 12:02 PM

Anonymous Sep 13 2024 at 12:02 PM
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Would the Owner consider aligning the audit requirements with the state statutes?
Sep 17 2024 at 2:49 PM
Greater Orlando Aviation Authority
No change.

31. Contract Clarification Sep 13 2024 at 3:19 PM

Anonymous Sep 13 2024 at 3:19 PM
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1. In relation to Section 3.1.3 of the General Conditions, please advise if subsurface conditions can be removed from the Contractor’s investigation obligations. Currently, the RFP does not call for the Contractor to undertake extensive subsurface testing, for which cost would need to be included in its bid. Instead, as confirmed by Section 2.1.3 of the General Conditions, the Owner intends to provide such reports to the Contractor, but then disclaims all accuracy of these reports. If the Contractor cannot rely upon the Owner-provided reports, then it must revert back to undertaking extensive subsurface testing of its own. In order to avoid these additional costs being included in bids, it makes sense to handle subsurface differing site conditions (if any) via request(s) for change versus carrying costs for an event that may not occur.
Sep 17 2024 at 2:50 PM
Greater Orlando Aviation Authority
Not applicable. This project is to be awarded based upon qualifications. When the Contractor develops its design fee proposal, the Contractor's design team should confirm that the scope of the project does not require any subsurface testing. No subsurface reports will be provided by the Owner for this project.

32. Contract Clarification Sep 13 2024 at 3:21 PM

Anonymous Sep 13 2024 at 3:21 PM
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In Relation to Section 7.1.10(2) of the General Conditions, please advise if the Contractor can recover additional costs for Owner-caused delays (including those parties the Owner contracts). Respondents are unable to accurately price impacts that are outside of their control. Instead of building in excessive internal contingency for costs relating to Owner-caused delay, it makes sense to address these costs via request(s) for change. This is the industry standard, particularly in relation to Owner-caused delay. As drafted, the “active interference” standard is overly restrictive.
Sep 17 2024 at 2:50 PM
Greater Orlando Aviation Authority
The GMP will include an Owner's Contingency to be used at the discretion of the Owner.

33. Contract Clarification Sep 13 2024 at 3:22 PM

Anonymous Sep 13 2024 at 3:22 PM
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In relation to Section 7.1.10(2) of the General Conditions please also advise if the Contractor can recover additional costs for force majeure delays. Similar to the prior Explanation, this risk is outside respondents’ control and best handled via change management.
Sep 17 2024 at 2:50 PM
Greater Orlando Aviation Authority
No change.

34. Contract Clarification Sep 13 2024 at 3:23 PM

Anonymous Sep 13 2024 at 3:23 PM
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In relation to Section 11.4.7 of the General Conditions, please advise if the Contractor and its Subcontractors of all tiers will be provided a waiver of subrogation under the Owner-provided Builder’s Risk Insurance (BRI). This is the purpose of having insurance. Should the Owner’s BRI carrier be able to simply recover any losses paid out, then this coverage provides no protection to the parties it is in fact intended to protect (i.e. those building the job).
Sep 17 2024 at 2:50 PM
Greater Orlando Aviation Authority
No change.

35. Contract Clarification Sep 13 2024 at 3:24 PM

Anonymous Sep 13 2024 at 3:24 PM
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In relation to Section 4.3.3 of the General Conditions, please advise if the Contractor will equally be provided a waiver of consequential damages in its favor, as is currently provided only to the Owner. This is industry standard in the market, and for good reason. The fee a contractor makes on a project pails in comparison to the risk of consequential damages (e.g. lost profits, holdover rent, etc.), especially on an active airport. The Contractor is waiving consequential damages as towards the Owner. It is only fair that it receives a waiver of its own in return.
Sep 17 2024 at 2:51 PM
Greater Orlando Aviation Authority
No change.

36. Contract Clarification Sep 13 2024 at 3:25 PM

Anonymous Sep 13 2024 at 3:25 PM
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In relation to Section 8.3 of the General Conditions, please advise if liquidated damages (LD) can be capped at a reasonable percentage of the Contractor’s Fee, only be tied to Substantial Completion, and be defined as the Owner’s sole remedy in the event of delay. LD’s are not only tied to substantial completion, but also to final completion. As is common knowledge, LD’s are unenforceable if they are a penalty. Given the fact that GOAA will have beneficial occupancy of the Project, and thus be able to generate profits, LD’s tied to final completion are a penalty and should be removed. Finally, the language indicates that LD’s may not constitute the Owner’s sole remedy in the event of delay. This is not equitable, as it can only serve as a double recovery of potential delay damages, and too should be removed.
Sep 17 2024 at 2:51 PM
Greater Orlando Aviation Authority
No change. This may be revisited during the GMP negotiation.

37. Contract Clarification Sep 13 2024 at 3:26 PM

Anonymous Sep 13 2024 at 3:26 PM
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In relation to Section 11.7 of the General Conditions, please advise if the Contractor’s indemnity obligations can be limited to claims resulting from third-party bodily injury and property damage, as is drafted in other standardized contract templates (including the AIA). If not, please advise if Section 11.7.1 will be removed such that Section 11.7.3 controls. Florida Statute 725.06(2) only permits the Section 11.7.3 language to be included in a public agency’s contract for construction. Similar to consequential damages, by creating a risk that cannot be insured (i.e. bodily injury and property damage), a respondent is now required to build in excess funds into its bid. This is not conducive to GOAA receiving the lowest responsive and responsible bid. As noted above, this position is also contrary to other industry-standard forms.
Sep 17 2024 at 2:51 PM
Greater Orlando Aviation Authority
See revised sample contract.

38. Contract Clarification Sep 13 2024 at 3:29 PM

Anonymous Sep 13 2024 at 3:29 PM
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Please confirm that, upon award, the selected respondent will have a reasonable opportunity to negotiate the provided Contract Documents with GOAA.
Sep 17 2024 at 2:51 PM
Greater Orlando Aviation Authority
Confirmed, however, many terms are not negotiable.

39. Contract Clarification Sep 13 2024 at 3:28 PM

Anonymous Sep 13 2024 at 3:28 PM
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In relation to Section 12.2.2 of the General Conditions, please confirm that the Contractor’s liability, by terms under an applicable special warranty required by the Contract Documents, will not be extended beyond the applicable statute of limitations or repose under Florida law. Please further confirm that, given the design-build delivery, that design services will not be covered by warranty and instead tied to a defined standard of care. A contractor’s liability should exist for a reasonable period of time on a project, as established under Florida law. The included special warranty language could serve to extend this period not only for years, but potentially decades. As to warranty of design, this is not standard nor insurable. Generally, design services are tied to a contractually defined standard of care.
Sep 17 2024 at 2:52 PM
Greater Orlando Aviation Authority
See revised Article 12.2.2 of the sample contract.

40. Liquidated Damages Sep 13 2024 at 3:32 PM

Anonymous Sep 13 2024 at 3:32 PM
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Please confirm liquidated damages will be the sole means of remedy for delay.
Sep 17 2024 at 2:52 PM
Greater Orlando Aviation Authority
See response to Q36.

41. Consequential Damages Sep 13 2024 at 3:33 PM

Anonymous Sep 13 2024 at 3:33 PM
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Will we have an opportunity to discuss a mutual waiver of consequential damages and a cap on damages?
Sep 17 2024 at 2:53 PM
Greater Orlando Aviation Authority
For this project, the Aviation Authority will not waive consequential damages or cap damages.

42. Substantial Completion Sep 13 2024 at 3:34 PM

Anonymous Sep 13 2024 at 3:34 PM
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Section 1.1.23. Please confirm Design Criteria Consultant does not apply to this project and can be struck from this sectio.
Sep 17 2024 at 2:53 PM
Greater Orlando Aviation Authority
There is no Design Criteria Consultant on this contract. See revised definitions in the sample contract.

43. Code COmpliance Sep 13 2024 at 3:46 PM

Anonymous Sep 13 2024 at 3:46 PM
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Section 3.9.2. States "The Contractor shall review the Contract Documents to determine the applicability of any and all laws, ordinances, regulations and lawful orders or public authorities." Since Contractor is also "Design-Builder", please confirm the wording can be modified to read: "The Contractor shall review and perform design services in compliance with any and all laws, ordinances, regulations and lawful orders or public authorities."
Sep 17 2024 at 2:53 PM
Greater Orlando Aviation Authority
See revised sample contract.

44. Resolution of Disputes Sep 13 2024 at 3:53 PM

Anonymous Sep 13 2024 at 3:53 PM
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Section 4.6.2: This section states: "The Contractor's failure to furnish the requested information or appear for examination shall result in the Contractor's waiver and release of all Claims..." and further requires such information with fifteen (15) business-days. Please confirm if this language can be modified to read: "The Contractor's failure to respond or appear for examination..." and extend the duration to respond to twenty (20) business days.
Sep 17 2024 at 2:53 PM
Greater Orlando Aviation Authority
No change.

45. Subcontractor Payments Sep 13 2024 at 4:06 PM

Anonymous Sep 13 2024 at 4:06 PM
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9.5.3 Subsection 5 requires Contractor to pay retainage to Subcontractors and Subconsultants even if such retainage has not paid to Contractor by Owner. We understand this term to generally apply to Disadvantaged Business Enterprises (DBEs) on projects receiving federal funding, and as required by Federal Regulation. Please confirm this requirement can be struck from the agreement.
Sep 17 2024 at 2:53 PM
Greater Orlando Aviation Authority
No change.

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