2022 Facility Renovation Package #1

6. REQUEST FOR PROPOSAL

1. DESCRIPTION AND OBJECTIVES

The Effingham County Board of Commissioners is seeking a qualified vendor to provide Effingham County is seeking a competent design-build team to renovate 2 existing residential structures for office use, demolition of a residential structure, and construction of a parking lot to service one of the renovated offices.  The sites include 902 and 904 N. Pine St., Springfield, GA 31329 and 101 E. Tenth St., Rincon, GA 31326. 

2. ACCEPTANCE AND EVALUATION OF PROPOSALS:

The County shall evaluate all proposals submitted to the RFP.  All technical requirements, unless otherwise specified, must be met by the Vendor or such proposal will be disqualified as being non-responsive. Proposals that are deemed to be incomplete as to substance and content may be returned without further consideration.

3. PROPOSAL DEADLINE:

The response to the request for proposal must be received by the Effingham County Purchasing Office no later 11:00 am (Eastern Time) Wednesday, November 2, 2022. Any proposal received after the time and date stipulated will be rejected and returned to the Vendor. The County may, for good and sufficient reason, extend the response deadline, in which case all potential Vendors will receive an addendum setting forth the new date.

4. WITHDRAWAL OF PROPOSAL:

Effingham County Board of Commissioners reserves the right to withdraw the RFP in whole or in part, at any time and for any reason. Submission of a proposal confers no rights upon the vendor nor obligates the Board of Commissioners in any manner. Effingham County Board of Commissioners reserves the right to award no agreement and to solicit additional offers at a later date.
 
Vendor proposal may be withdrawn via the County's eProcurement Portal before the time fixed for receipt of proposals 11:00 am on Wednesday, November 2, 2022.

5. CONTRACT:

CONTRACT: 
Upon receipt of the fully executed contract, the contractor shall be bound to deliver the stated services according to the terms and conditions of the contract and any addendums thereto. The County shall also be bound on the said terms and conditions to procure the services described and remit payment to the contractor when said services are completed. The successful contractor shall not commence work under this Request for Proposal until a written contract is awarded. If the successful contractor does commence any work or deliver items prior to receiving official notification, he does so at his own risk.

6. PERFORMANCE AND APPROVAL OF SUB-CONSULTANTS:

The Vendor will perform the work as an independent contractor and not as an agent or employee of the County. 

7. CONFIDENTIALITY OF DOCUMENTS:

Upon receipt of a proposal by the County the proposal shall become the property of the County without compensation to the Vendor, for disposition or usage by the County at its discretion. Due to the fact that the proposals will be subject to review for accurate qualifications, only the respondent names who submit proposals to this RFP and the total bid price will be read aloud publicly. The details and particulars of the proposal documents will remain confidential until final award of the contract.

8. MINIMUM CRITERIA USED TO DETERMINE RESPONSIBILITY OF EACH PROPOSER:

The following criteria will be used, as a minimum, to determine the responsibility of each Proposer:
Does the Proposer demonstrate an understanding of the County's needs and proposed approach to the project, and possess the ability, capacity, skill, and financial resources to provide the service?
Can the Proposer take upon himself the responsibilities set forth in the RFP and the resultant contract and produce the required outcomes in a timely manner?
Has the Proposer performed satisfactorily in previous contracts of similar size and scope; or if the Proposer has not performed a contract of similar size and scope, has it, and/or it's team members otherwise demonstrated its capability to perform the contract that the County seeks to establish through this RFP?
Has the Proposer declared bankruptcy within the past 10 years?

9. EVALUATION CRITERIA

All submittals will be evaluated from the written responses to the requirements set forth in this request as described in the Evaluation Criteria Section of the document. 

Evaluations will be made by a selection committee which could consist of project staff, elected officials and possibly other representatives designated by the owner.  The selection committee will receive and review the proposals submitted in response to this request.  Proposals will be evaluated against the above set of weighted criteria to determine those firms most qualified for this project.

10. FORMAT OF RESPONSES:

To be considered, Vendors must submit a complete response through the County's eProcurement Portal. Lengthy narratives are discouraged; presentations should be brief and concise and not include extraneous or unnecessarily elaborate promotional material.  

11. COST TO PREPARE RESPONSES:

The County assumes no responsibility or obligation to the Vendors and will make no payment for any costs associated with the preparation or submission of the proposal.

12. SELECTION:

The County will select a firm which provides the most favorable combination of experience, qualifications, management and proven ability to produce deliverables “on time and within budget”

13. REQUIRED QUALIFICATIONS

Responses to this RFP should demonstrate the proposing firm/team has qualifications and experience completing similar projects for local governments.  A minimum of three similar projects should have been completed in the last 5 years.  Heavy consideration will be given to the relevant experience and qualifications of the project manager and other team members.

14. STATEMENT OF QUALIFICATIONS

Effingham County assumes no obligation in this general solicitation of Statement of Qualifications and all costs and expenses of responding to this RFP shall be borne by the interested firms or individuals.  Firms must submit one original and one copy of their Statement of Qualifications package that contains the following sections.
Letter of Commitment  
The Letter of Commitment should be addressed to:
The letter should identify the firm and contact person as well as other firms (if any) included on the team.  The letter must identify the proposed project manager and other key staff and commit them to the contract if the team is selected.  The letter must also state the Statement of Qualifications shall remain in effect and will not be withdrawn for 90 days from the due date.
Project Approach
This project requires a specific expertise and experience to complete.  This section should provide a general overview as to how the team has completed other similar projects and how the team plans to accomplish this project.  A typical project scope should be included in this section.  
Qualifications/Relevant Experience 
This section of the Statement of Qualifications should have a brief overview of the firm and any sub-consultants.  It should also include a minimum of three similar projects completed in the last 5 years and a maximum of five similar project completed in the last 5 years.  Please provide reference information with each project provided.  This section should be no longer than 8 pages.
Key Staff 
Resumes for the proposed project manager and other key team members should be provided in this section.  Resumes should be limited to one page with the exception of the project manager which can be two pages.  An organizational chart for the team can be included in this section listing the assignments of each key staff member.