The Effingham County Board of Commissioners is seeking a qualified vendor to provide Effingham County is seeking a competent design-build team to renovate 2 existing residential structures for office use, demolition of a residential structure, and construction of a parking lot to service one of the renovated offices. The sites include 902 and 904 N. Pine St., Springfield, GA 31329 and 101 E. Tenth St., Rincon, GA 31326.
The response to the request for proposal must be received by the Effingham County Purchasing Office no later 11:00 am (Eastern Time) Wednesday, November 2, 2022. Any proposal received after the time and date stipulated will be rejected and returned to the Vendor. The County may, for good and sufficient reason, extend the response deadline, in which case all potential Vendors will receive an addendum setting forth the new date.
Effingham County Board of Commissioners reserves the right to withdraw the RFP in whole or in part, at any time and for any reason. Submission of a proposal confers no rights upon the vendor nor obligates the Board of Commissioners in any manner. Effingham County Board of Commissioners reserves the right to award no agreement and to solicit additional offers at a later date.
Vendor proposal may be withdrawn via the County's eProcurement Portal before the time fixed for receipt of proposals 11:00 am on Wednesday, November 2, 2022.
Upon receipt of the fully executed contract, the contractor shall be bound to deliver the stated services according to the terms and conditions of the contract and any addendums thereto. The County shall also be bound on the said terms and conditions to procure the services described and remit payment to the contractor when said services are completed. The successful contractor shall not commence work under this Request for Proposal until a written contract is awarded. If the successful contractor does commence any work or deliver items prior to receiving official notification, he does so at his own risk.
The Vendor will perform the work as an independent contractor and not as an agent or employee of the County.
All submittals will be evaluated from the written responses to the requirements set forth in this request as described in the Evaluation Criteria Section of the document.
Evaluations will be made by a selection committee which could consist of project staff, elected officials and possibly other representatives designated by the owner. The selection committee will receive and review the proposals submitted in response to this request. Proposals will be evaluated against the above set of weighted criteria to determine those firms most qualified for this project.
To be considered, Vendors must submit a complete response through the County's eProcurement Portal. Lengthy narratives are discouraged; presentations should be brief and concise and not include extraneous or unnecessarily elaborate promotional material.
Responses to this RFP should demonstrate the proposing firm/team has qualifications and experience completing similar projects for local governments. A minimum of three similar projects should have been completed in the last 5 years. Heavy consideration will be given to the relevant experience and qualifications of the project manager and other team members.
Effingham County assumes no obligation in this general solicitation of Statement of Qualifications and all costs and expenses of responding to this RFP shall be borne by the interested firms or individuals. Firms must submit one original and one copy of their Statement of Qualifications package that contains the following sections.
Letter of Commitment
The Letter of Commitment should be addressed to:
The letter should identify the firm and contact person as well as other firms (if any) included on the team. The letter must identify the proposed project manager and other key staff and commit them to the contract if the team is selected. The letter must also state the Statement of Qualifications shall remain in effect and will not be withdrawn for 90 days from the due date.
This project requires a specific expertise and experience to complete. This section should provide a general overview as to how the team has completed other similar projects and how the team plans to accomplish this project. A typical project scope should be included in this section.
This section of the Statement of Qualifications should have a brief overview of the firm and any sub-consultants. It should also include a minimum of three similar projects completed in the last 5 years and a maximum of five similar project completed in the last 5 years. Please provide reference information with each project provided. This section should be no longer than 8 pages.
Resumes for the proposed project manager and other key team members should be provided in this section. Resumes should be limited to one page with the exception of the project manager which can be two pages. An organizational chart for the team can be included in this section listing the assignments of each key staff member.