Respondents have two (2) options for submitting a response. Respondents shall submit their response using one (1) of the following methods (DO NOT duplicate submittals by submitting both an electronic and hard copy response. Respondents shall select one only (1) method to respond).:

1. Submit responses electronically via the PORTAL: https://procurement.opengov.com/portal/co-hidalgo-tx on or before Wednesday, February 14, 2024, at 3:00 pm. OR;
2. Submit one (1) hard copy and two (2) USBs in original PDF format via personal hand-delivery or delivery service on or Wednesday, February 14, 2024, at 3:00 pm.

Any Proposal received after this deadline will not be accepted and will be returned unopened to the sender.

When hand delivering the packet, Proposer should make sure that the package is stamped with the date and time received by the Hidalgo County Purchasing staff.

DELIVER TO:

US Postal Mail Address:

• Ignacio Amezcua, MBA, CTCM, CTCD, Purchasing Director
• ATTN: Cassandra Carr
• Hidalgo County Purchasing Department
• Administration Building
• 2812 S. Business Hwy 281
• Edinburg, Texas 78539

Physical Address:

• Ignacio Amezcua, MBA, CTCM, CTCD, Purchasing Director
• ATTN: Cassandra Carr
• Hidalgo County Purchasing Department
• Administration Building
• 2802 S. Business Hwy. 281
• Edinburg, Texas 78539

FIRM INSTRUCTIONS

Responses to this procurement packet shall be formatted and organized in the following order for consistency and easy screening:

• All submissions must be typed, single-spaced, and printed one-sided on 8 ½” by 11” paper.
• One (1) hard copy, marked “ORIGINAL” and two (2) USBs in PDF format. The original document must be submitted with a Cover Page containing the information listed in the Submission Outline/Checklist, under the Submission Cover Page.
• The complete response must be sealed in an appropriately sized envelope or box for delivery to the Hidalgo County Purchasing Department, per instructions in the Procurement Packet Submission paragraph of the Legal Notice section contained within this procurement packet.
• All documents must be labeled with the firm’s name and the RFP number. Responses that are not identified with the RFP number on the outside, will be at risk of rejection.

SUBMISSION OUTLINE/CHECKLIST

To assist in ensuring all submissions received are complete, it is recommended for the Offeror to use this Submission Outline as a Checklist prior to submitting a response. All Responses must be submitted in the following order with the guidelines provided within this solicitation. For the hand delivery option, the solicitation packet and all required documents can be found under the #ATTACHMENTS section:

1. Cover Sheet
   1. Company Name, Company Address, Company Phone Number
   2. Project Name: Consulting Services For Self-Funded Health Plan
   3. Procurement Number: 23-0342-02-14-08
   4. Opening Date: Wednesday, February 14, 2024
   5. Opening Time: 3:00 pm
2. Table of Contents
3. Required Confirmations/Documents
   1. Legal Notice Declaration - (Confirmation)
   2. Appendix "B" - Evaluation Criteria
   3. Appendix "C" - Insurance Requirements
      1. Proof of Insurance - (Document)
      2. Insurance Requirement Acknowledgement - (Confirmation)
      3. Project Requirements Acknowledgement - (Confirmation)
   4. Appendix "D" - Conflict of Interest Questionnaire
      1. CIQ Form - Copy of County Clerk File with fee receipt (when applicable) (Document)
   5. Appendix "E" - Vendor Acknowledgment and HUB Declaration
      1. Vendor Acknowledgment - (Confirmation)
      2. HUB Declaration - (Document)
   6. Appendix "F" - Certification Regarding Debarment
      1. Signed Certification - (Document)
      2. SAM.gov Registration Acknowledgement - (Document)
   7. Appendix "G" - Title VI Appendices
      1. Title VI Appendices [A -E] - (Confirmation)
   8. Appendix "H" - Required Contract Clauses For Contracts Under Federal Award
      1. Byrd Anti-Lobbying Contract Clause - (Document)
      2. 2 CFR 200 Certification - (Document)
   9. Appendix "I" - FHWA 1273
      1. FHWA 1273 (Confirmation)
   10. Appendix "J" - Proposer's Affidavit - (Document)
   11. Appendix "K" - Draft Agreement - (Confirmation)
   12. Appendix "L" - Deficiencies and Deviations Form (Document)
   13. Appendix "M" - References - (Document)
   14. Company/Firm Response - (Document)
   15. Addenda (when applicable; see Addenda under Legal Notice) - (Confirmation)

(Confirmation) = A confirmation is required for this section.

(Document) = A document submission is required for this section.

Hidalgo County Purchasing Department will only accept electronic responses that are submitted via the PORTAL: https://procurement.opengov.com/portal/co-hidalgo-tx. The COUNTY will NOT accept telegraphic, emailed, nor responses submitted via facsimile.

*When submitting a response electronically, the firm will be required to complete all the sections found in this solicitation in order for the submission to be valid.