The City of Winter Park (“City”) is requesting proposals from qualified firms to provide emergency debris management services on behalf of the City, ensuring compliance with Federal requirements (FEMA & FHWA). It is the City’s intent to award to one (1) primary contractor and one (1) or more secondary contractors.

The City desires to obtain the services of qualified and experienced disaster and debris management service firm(s) that can provide professional technical services in the preparation, response, recovery and mitigation phases of any natural or manmade disaster or emergency situation in accordance with this solicitation as ordered by the City. The scope of the services requested is detailed below. Contractor shall commence performance within twelve (12) hours of issuance of a Notice to Proceed.

The City seeks companies to provide the designated services including operations and management, logistical support, construction and technical assistance before, during or after any potential or actual disaster situations including, but not limited to: tornado, hurricane, severe weather event or any other disaster or emergency.

The provision of personnel, equipment, plans, procedures and other materials and capabilities necessary for both pre-disaster and post-disaster situations will be authorized on an as-needed basis by the City through specific Task Orders issued in writing to Contractor. The Contractor must have available a wide variety of emergency preparedness, response, recovery and mitigation resources, and must respond within the time limits specified above and in each specific project.

All payments under a contract resulting from this Request for Proposal (“RFP”) shall be made only for services requested and approved by the City. No work effort will begin without written authorization (“Task Order”) from the City’s designated representative. These will be stand-by contracts and there shall be no retainer paid in order to keep the contracts in effect.

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