Does not apply.

The Contractor shall retain all records related to this contract for 5 years after final payment, or until audited by the City, whichever is sooner. The City and its authorized agents or auditors may inspect these records upon reasonable notice and shall have full access to and the right to examine any of said materials during said period.

Award will be made to the lowest responsive/responsible bidder based on the TOTAL on the PRICING SCHEDULE.

The contractor assures that any personally identifiable information collected or to which the contractor has access in relation to the performance of the contract will be held confidential, during and following the term of this agreement, and will not be divulged without the individual’s and the City’s prior written consent and only in accordance with federal and state law.  Contractors who utilize, access, or store personally identifiable information as part of the performance of a contract are required to safeguard this information using applicable industry standards and best practices, and immediately notify the City of any breach or suspected breach in the security of such information. Contractors shall allow the City to both participate in the investigation of incidents and exercise control over decisions regarding external reporting.  Contractors and their employees working on this project may be required to sign a confidentiality statement.

No materials or supplies for the work shall be purchased by the contractor or by any subcontractor subject to any chattel mortgage or under a conditional sales or other agreement by which an interest is retained by the seller. The contractor warrants that he has clear title to all materials and supplies for which he invoices for payment.

Does not apply.

Does not apply.

Does not apply.

Does not apply.

The Contractor shall register and participate in the federal E-Verify Program if required to do so under Code of Virginia § 2.2-4308.2, to verify information and work authorization of its newly hired employees performing work pursuant to the contract. The contractor should attach to their bid a copy of their “Maintain Company” page from E-Verify. E-Verify can be accessed at https://www.e-verify.gov/.

Does not apply.

Does not apply.

Does not apply.

Does not apply.

Does not apply.

Does not apply.

Does not apply.

Does not apply.

Does not apply.

Quantities set forth in this solicitation are estimates only, and the contractor shall supply at bid prices actual quantities as ordered, regardless of whether such total quantities are more or less than those shown.

Does not apply.

Contract shall be for one year beginning the date the of ratified contract with the option to renew under the terms of the original agreement for up to five additional one-year terms if agreed upon in writing by both parties.  Prior to the expiration date of the initial contract or any subsequent renewal, the Contractor may request price adjustments to be effective during the upcoming contract period.  Price increases shall be limited to no more than the percentage increase in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W), U.S. City Average, All Items, Not Seasonally Adjusted, for the most recently published 12 months as published by the U.S. Bureau of Labor Statistics.  The base price to which any adjustments will be made shall be the price in effect during the contract term prior to the proposed term.

A Safety Data Sheet (SDS) is required for all chemicals proposed to be furnished during the performance of this contract. The SDS must list all ingredients that constitute more than 1% of the product, or 0.1% for known or suspected carcinogens; identify the product by common or chemical name; provide physical and chemical characteristics of any hazardous components; list any known acute or chronic health effects; and specify exposure limits, precautionary measures, and emergency and first aid procedures.

Does not apply.

Does not apply.

The City may terminate any agreement resulting from this solicitation at any time, for any reason, upon thirty 30 days’ advance written notice to the Contractor. In the event of such termination, the Contractor shall be compensated for services and work performed prior to the effective date of the termination. Receipt of the notice does not affect Contractor’s obligations under the contract, including fulfillment of outstanding orders, up to the effective date of the termination.

Does not apply.

Does not apply.

Does not apply.

Does not apply.