BCRTA shall evaluate price information and award the contract to the most responsive and responsible bidder with the lowest price, based on the total cost per item for the proposed contract period.

To be eligible for award, Bidders must be responsive and responsible. Responsive Bids are those complying in all material aspects of the solicitation, both as to the method and timeliness of submission and as to the substance of the resulting Contract. Bids that do not comply with all the terms and conditions of the solicitation may be rejected as non-responsive.

Responsible Bidders are those prospective Contractors who, at a minimum, must:

1. Have adequate financial resources, as required during performance of the Contract.
2. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing business commitments.
3. Have a satisfactory record of past performance.
4. Have necessary technical capability to perform.
5. Certify that they are not on the U.S. Comptroller General's list of ineligible Contractors.
6. Are qualified as a manufacturer or regular provider of the equipment being offered.
7. Are otherwise qualified and eligible to receive an award under applicable laws and regulations.

BCRTA may award a contract to a single bidder provided that an analysis can be completed which documents the price is fair and reasonable. Price analysis will be used when price reasonableness cannot be established based on catalog or market price of a commercial product sold in quantity or set by law or regulation. A cost analysis is required in all other cases of single bid evaluation.

FTA Circular 4220.1F specifies that single bids must be considered as non-competitive negotiations and negotiated procurement procedures must be followed.

BCRTA reserves the right to conduct a cost or price analysis for any purchase. BCRTA may be required to perform a cost analysis when competition is lacking for any purchase. Sole source procurements which result in a single Bid being received will be subject to a cost analysis which will include the appropriate verification of cost data, the evaluation of specific elements of costs and the projection of data to determine the effect on Bid prices. BCRTA may require a Pre-Award Audit and potential Contractors shall be prepared to submit data relevant to the proposed work which will allow BCRTA to sufficiently determine that the proposed price is fair, reasonable, and in accordance with Federal, State and local regulations. Procurements resulting in a single Bid will be treated as a negotiated procurement and BCRTA reserves the right to negotiate with the single Bidder to achieve a fair and reasonable price. If a negotiated price cannot be agreed upon by both parties, BCRTA reserves the right to reject the single Bid. Contract change orders or modifications will be subject to a cost analysis.

Selection of a Contractor will be supported and documented via memo, providing why the contractor was selected. Award of the contract will be made by written notice to the lowest responsive, responsible bidder within a reasonable period after bidding has closed. BCRTA shall have no obligations until a Contract is signed between the Bidder and BCRTA and the Notice to Proceed is issued.